July 18, 1995
The July 18, 1995, Board of Trustees meeting was convened at the State Capitol
Building, Room 123, St. Paul, MN, by Chair Gary Mohrenweiser at 9:10 a.m.
Trustees Present: Nancy Brataas, Robert Cahlander, Archie D. Chelseth, David Erickson, Christine Fritsche, Nellie Stone Johnson, Scott Kile, Randall Knudson, Stephen L. Maxwell, Gary Mohrenweiser, John Mulder, Fannie Primm, and Denise Stephens
Trustees Absent: Rachael Scherer, William Ulland
- Approval of June 5, 6, 10, 12, 20 and 30, 1995 Board Meeting Minutes
Stephen L. Maxwell moved approval of the June 5, 6, 10, 20, and 30, 1995 minutes as presented. Fannie Primm seconded. The motion was approved unanimously.
- Chair's Report: Gary Mohrenweiser
Chair Mohrenweiser introduced the newly appointed student Board members. They are: Scott Kile, who will represent Technical College students; Randall Knudson, who will represent State University students; and Denise Stephens, who will represent Community College students.
Chair Mohrenweiser has received a letter of resignation from Rachael Scherer. She will remain on the Board of Trustees until a successor is named by the Governor's office.
The Board of Trustees Annual Meeting and election of officers will take place at the September meeting. Per Board Operating Policy, any member who wishes to run for a position as officer must submit their name in writing 30 days prior to the date of election. Names of interested candidates will be sent to all Board members 25 days prior to the meeting (August 26). Chair Mohrenweiser invited interested members to submit their names to Carol Larson prior to August 21.
a. Calendar of Regular Meetings Beginning September, 1995
David Erickson moved adoption of the proposed September, 1995-July, 1996 Standing Committee and Board Meeting Schedule, changing the regular meeting day to the third Wednesday of each month, with no meeting scheduled for August, 1996. Standing committees will meet on the Tuesday immediately before the Wednesday meeting day. Christine Fritsche seconded. The motion was adopted unanimously.
b. Tuition Review
Archie D. Chelseth moved adoption of the "Resolution on Establishing Technical College tuition for the 1995-96 Academic Year." Christine Fritsche seconded. The resolution is as follows:
The Board of Trustees ratifies the action of the State Board of Technical Colleges on May 9, 1995 and hereby adopts tuition rates at $40.00 per credit for resident students, $46.00 per credit for North Dakota students, $60.00 per credit for Midwest Compact students and $80.00 for nonresident students. The Board of Trustees ratifies a tuition subsidy of $135.00 per enrollee in management programs; $9.00 per credit for farm business, lamb, wool and specialty crops programs; $7.00 per credit in small business and comp small business programs, and $0.50 per hour in firefighter training. The resolution of the State Board of Technical Colleges on May 9, 1995, setting FY96 tuition is adopted.
Tuition rates set by this resolution are effective on the first day of fall quarter 1995.
The resolution was adopted unanimously.
Archie D. Chelseth moved adoption of the "Resolution on Establishing Community College Tuition for the 1995-96 Academic Year." David Erickson seconded. The resolution is as follows:
The Board of Trustees ratifies the action of the State Board for Community Colleges on June 29, 1995, and hereby adopts a community college resident general fee of $42.25 per credit hour and a nonresident general fee of $84.50 per credit hour. The general fee includes tuition of $40.00 per credit hour and a student life fee of $2.25 per credit hour. Community college Policy V.01.02, as amended on June 29, 1995, is adopted.
The general fee set by this resolution is effective on the first day of fall quarter 1995.
The resolution was adopted unanimously.
Archie D. Chelseth moved adoption of the "Resolution on Establishing State University Tuition for the 1995-96 Academic Year." Nancy Brataas seconded. The resolution is as follows:
The resolution of the State University Board on June 13, 1995, amending State University Board Regulation 5.3 to establish tuition rates for FY 1996-97 is superseded by this resolution.
Tuition in the State Universities for FY 96 is established as follows:
Standard rates for all universities:
Graduate Students (per credit)
Resident/South Dakota/Manitoba on-campus $75.60
Resident/South Dakota/Manitoba off-campus $86.55
Nonresident $119.75
North Dakota on-campus $86.95
North Dakota off-campus $99.50
Midwest Compact on-campus $113.40
Midwest Compact off-campus $129.85
Senior Citizens (per credit) $10.00
Graduate and undergraduate
Undergraduate-nonresident (per credit) $110.55
All tuition and general fees established by this resolution shall be effective with the first day of fall quarter 1995.
St. Cloud, Mankato, Bemidji Metro Moorhead, Southwest, Winona Winona- Rochester On-campus resident, lower division $49.50 $49.95 $49.05 $50.45 Off-campus resident, lower division $60.00 $60.55 $59.45 $61.15 On-campus resident, upper division $49.50 $49.95 $49.05 $50.90 Off-campus resident, upper division $60.00 $60.55 $59.45 $61.70 North Dakota, on-campus, lower division $56.90 $57.45 $56.40 $58.00 North Dakota, off-campus, lower division $69.00 $69.60 $68.35 $70.30 North Dakota, on-campus, upper division $56.90 $57.45 $56.40 $58.55 North Dakota, off-campus, upper division $69.00 $69.60 $68.35 $70.95 South Dakota, on-campus, lower division $49.50 $49.95 $49.05 $50.45 South Dakota, off-campus, lower division $60.00 $60.55 $59.45 $61.15 South Dakota, on-campus, upper division $49.50 $49.95 $49.05 $50.90 South Dakota off-campus, upper division $60.00 $60.55 $59.45 $61.70 Manitoba, on-campus, lower division $49.50 $49.95 $49.05 $50.45 Manitoba, off-campus, lower division $60.00 $60.55 $59.45 $61.15 Manitoba, on-campus, upper division $49.50 $49.95 $49.05 $50.90 Manitoba, off-campus, upper division $60.00 $60.55 $59.45 $61.70 Midwest Compact, on-campus, lower division $74.25 $74.90 $73.60 $75.70 Midwest Compact, off-campus, lower division $90.00 $90.80 $89.20 $91.75 Midwest Compact , on-campus, upper division $74.25 $74.90 $73.60 $76.35 Midwest Compact, off-campus, upper division $90.00 $90.80 $89.20 $92.55
The resolution was adopted unanimously.
- Chancellor's Report: Harry Peterson, Acting Chancellor
a. Minneapolis Community/Technical College President
Harry Peterson reported that the search for a president at Minneapolis Community/ Technical College was almost complete. A conference call will be scheduled with Board members for approval of the selected candidate when a recommendation is ready.
b. Interim President at Northeast Metro Technical College
c. Interim President at Red Wing/Winona Technical College
d. Interim President at Arrowhead Community College
Stephen L. Maxwell moved adoption of the "Resolution on the Presidency of Northeast Metro Technical College," the "Resolution on the Presidency of Red Wing/Winona Technical College," and the "Resolution on the Presidency of Arrowhead Community College." Christine Fritsche seconded. The resolutions are as follows:
RESOLUTION ON THE PRESIDENCY OF NORTHEAST METRO TECHNICAL COLLEGE
The Board of Trustees approves the Chancellor's recommendation that Jeff Larson, former Vice President of Instruction at Northeast Metro Technical College, be appointed interim president of Northeast Metro Technical College, effective July 1, 1995.
RESOLUTION ON THE PRESIDENCY OF RED WING/WINONA TECHNICAL COLLEGE
The Board of Trustees approves the Chancellor's recommendation that Jim Johnson, current campus president of the Winona Campus of Red Wing/Winona Technical College, be appointed interim president of Red Wing/Winona Technical College, effective July 17, 1995.
RESOLUTION ON THE PRESIDENCY OF ARROWHEAD COMMUNITY COLLEGE
The Board of Trustees approves the Chancellor's recommendation that Mary Retterer, current interim president of Minneapolis Community College, be appointed interim president of Arrowhead Community College, effective upon completion of her responsibilities as interim president at Minneapolis Community College.
The resolutions were adopted unanimously.
e. 2-Year College Consolidation Update
Harry Peterson reported that the SAGGSS Committee recommendations for consolidation dates of the 2-year colleges are on or ahead of schedule. The presidents selected for the two-year colleges at Willmar and Minneapolis will be consulted regarding consolidation dates for those colleges. The colleges at Austin and Rochester will consolidate on July 1, 1996. Meetings are being scheduled with south central Minnesota and Arrowhead region constituents about the organization of those regions. The date of the two consolidations in Northeastern Minnesota can be scheduled after the organization of what is now the Arrowhead is determined.
- Board Standing Committee Reports
a. Human Resources: David Erickson, Vice Chair
- Early Retirement Incentive Legislation
Review Vice Chancellor Elisabeth Murray reviewed the proposed "Resolution on Retirement Legislation." Faculty union representatives spoke in support of the resolution. Board members expressed concerns about the costs during the first two years and lack of a definition of "downsizing." Nellie Stone Johnson moved adoption of the "Resolution on Retirement Legislation." The motion failed for lack of a second.
Archie D. Chelseth moved tabling the "Resolution on Retirement Legislation" until the September meeting. Stephen L. Maxell seconded. The motion passed with one Board member abstaining (Nellie Stone Johnson).
- Proposed Policy on Student Employees (First Reading)
The "Proposed Policy on Student Employees" will be brought to the full Board for approval in September.
b. Educational Policy Committee: Archie D. Chelseth, Chair
- MnSCU/Fond du Lac Memorandum of Understanding
Archie D. Chelseth moved adoption of the "Memorandum of Understanding Between the Board of Trustees of the Minnesota State Colleges and Universities and the Fond du Lac Band of Lake Superior Chippewa Through its Tribal College Board of Directors" as printed. Fannie Primm seconded. The motion was approved unanimously.
- Resolution on Performance Incentives for Colleges and Universities
Archie D. Chelseth moved adoption of the "Resolution on Performance Incentives for Colleges and Universities." Nellie Stone Johnson seconded. The resolution is as follows:
Background
The recent higher education funding bill provides for a $5 million set aside to be released after July 1, 1996 in $1 million increments for satisfactory performance in five measurable areas. The exact measures must be forwarded to the Commissioner of Finance by no later than August 1, 1995. Attached to this resolution is a summary of the five performance specified in the legislation, the proposed approach to measuring progress, and the proposed incentive system to assist colleges and universities to meet the performance standards.
Resolution
The Board of Trustees supports the development of specific performance measures to encourage improvement in five areas: percentage of budget for instruction and academic resources, credits issued through telecommunications, retention of new entering freshmen at state universities, percent graduating within "standard" time frame, and four placement and transfer rates. Further, the Board of Trustees recognizes the costs that colleges and universities will incur in meeting each of these performance goals and authorizes the development of allocation procedures to utilize these funds to support improvements in the five specific categories.
PERFORMANCE MEASURES
- Percentage of Budget for Instruction and Academic Resources
Definition: Instruction and Academic Resources will be defined
as faculty salaries, library costs, academic computing expenses, academic
advising, academic department office expenses, academic administrative
and secretarial expenses, student assistants and work study, graduate
assistants, tutorial support activities, student learning centers,
instructional equipment, faculty development, summer school, and similar
expenses. A complete definition will be developed by the Finance division.
Measure: Increase Percentage between 1994-95 and 1995-96.
Incentive: Allocate incentive funds only to those campuses showing an increase in the percentage of funds devoted to instruction and academic resources.
- Credits Issued Through Telecommunications
Definition: Telecommunications credits include instructional television for students (IFS), two-way interactive video, and satellite delivery.
Measure: Increase Number of Credits Awarded between 1994-95 and 1995-96 utilizing distance learning.
Incentive: Allocate incentive funds only to those campuses showing an increase in the percentage.
- Retention of New Entering Freshmen at State Universities
Definition: "Retention" involves freshmen completing one year
of study and re-enrolling in the following fall.
Measure: Increase number of "Freshmen Experience" programs, which are known to improve retention rates at universities. These programs would be designed during 1995-96 for implementation in fall 1996.
Incentive: Allocate incentive funds only to those state university campuses that utilize and/or develop a "Freshmen Experience" program.
- Percent Graduating within "Standard" Time Frame
Definition: For purposes of this measure, "standard" graduation is 2 years for a college and 4 years for a university. However, it should be noted that many students, especially in the metro area, are fully employed and not planning to complete their degrees within the shorter time frame. Nevertheless, their ability to study at the campuses and eventually receive a degree is a significant benefit that must not be overlooked.
Measures: In order to improve student graduation rates, three measures will be utilized:
a. Reduce the number of baccalaureate degrees requiring 192 total credits. The revised requirements normally would be limited to 180 to 184 credits, which is the national norm. These reductions would be developed for implementation in fall 1996.
b. Reduce the number of associate degrees requiring a maximum of 96 units. The revised requirement normally would be limited to 90 to 92 credits. This standard would affect both community and technical colleges. These reductions would be developed for implementation in fall 1996.
c. Increase the number of "guaranteed access to classes" programs at the two and four year institutions. These programs would be scheduled for implementation in fall 1996.
Incentive: Allocated incentive funds only to those campuses exhibiting improvements in one or more measures.
- Placement and Transfer Rates
Definition: Placement rates apply to the occupational programs, but are directly influenced by the general economy. Transfer rate measurements will be undertaken for students moving from 2-year to 4-year campuses.
Measures: In order to improve in placement and transfer rates, two measures will be utilized:
a. Increase number of signed program articulation agreements by June 30, 1996.
b. Full implementation of the GE transfer curriculum by June 30, 1996.
c. Develop and implement uniform graduate follow-up standards and procedures for the class of 1996 graduates.
Incentive: Allocate incentive funds only to those campuses exhibiting improvements in the measures.
The resolution was adopted unanimously.
- Percentage of Budget for Instruction and Academic Resources
Definition: Instruction and Academic Resources will be defined
as faculty salaries, library costs, academic computing expenses, academic
advising, academic department office expenses, academic administrative
and secretarial expenses, student assistants and work study, graduate
assistants, tutorial support activities, student learning centers,
instructional equipment, faculty development, summer school, and similar
expenses. A complete definition will be developed by the Finance division.
- Proposed Policy on Student Life (Final Reading)
Archie D. Chelseth moved adoption of the Proposed Policy on Student Life as presented. Nellie Stone Johnson seconded. The motion was adopted unanimously.
- Proposed Policy on State Residency Requirements (Final Reading)
Archie D. Chelseth moved adoption of the revised Proposed Policy on Amendment to State Residency Requirements. Christine Fritsche seconded. The motion was adopted unanimously.
- Proposed Policy on Financial Aid Satisfactory Progress (First Reading)
The Educational Policy Committee reviewed the Proposed Policy on Financial Aid Satisfactory Progress.
- Amendment to Policy on Post-Secondary Enrollment Options (First
Reading)
The Educational Policy Committee reviewed the Amendment to the Policy on Post-Secondary Enrollment Options.
- Reports on State Student Association Fee Proposals (Information)
The Educational Policy Committee heard fee proposal reports from the Minnesota State University Student Association and the Minnesota Technical College Student Association.
c. Budget and Administration Committee: Rachael Scherer, Chair
- Technical College Student Association Fee Proposal
Christopher Solberg, Interim Legislative Manager, and Steve Lande, Treasurer, reviewed the MTCSA proposal increasing the Technical College Student Association fee to $.10/credit.
Robert Cahlander moved increasing the Technical College Student Association fee to $.10/credit as presented. David Erickson seconded. The motion was adopted unanimously.
- State University Student Association Fee Proposal
Frank Viggiano, Executive Director, and Paul Hetland, State Chair-elect, reviewed the MSUSA proposal increasing the State University Student Association fee to $.17/credit for students on the quarter system, and $.26/credit for students on the semester system.
Robert Cahlander moved increasing the State University Student Association fee to $.17/credit for students on the quarter system, and $.26/credit for students on the semester system as presented. Nellie Stone Johnson seconded.
David Erickson moved to amend the motion to $.15/credit for students on the quarter system, and $.24/credit for students on the semester system. John Mulder seconded. The amendment to the motion was adopted seven-six. (Ayes-Nancy Brataas, Archie D. Chelseth, David Erickson,
Stephen L. Maxwell, John Mulder, Fannie Primm, Gary Mohrenweiser; Nayes - Robert Cahlander, Christine Fritsche, Nellie Stone Johnson, Scott Kile, Randall Knudson, Denise Stephens).
The motion was then voted on and was adopted with ten ayes and three nayes (Scott Kile, Randall Knudson, Denise Stephens).
- Tuition Review (Action under Chair's Report)
- Status of System Implementation
(a) Personnel/Payroll
Vice Chancellor Ed McMahon reported that the Payroll System is functioning effectively.
(b) Accounting
Vice Chancellor Ed McMahon reported that the previous problems with the Accounting System have been resolved. The Procurement system has been delayed, but should be working in the next few months.
- Proposed Policy on Expense Allowances (First Reading)
The Proposed Policy on Expense Allowances was reviewed. The Budget and Administrative Committee requested that the allowances be listed by campuses.
- Proposed Policy on Financial Management/Accounting/Reporting (First
Reading)
The Proposed Policy on Financial Management Accounting/Reporting was reviewed.
- Proposed Policy on Internal Audit (First Reading)
The Proposed Policy on Internal Audit was reviewed. The Budget and Administration Committee requested an addition to the policy as follows: Part 7. All audit reports with significant findings will be reported to the Board of Trustees.
- Proposed Policy on Allocations and Spending Plans (First Reading)
The Proposed Policy on Allocations and Spending Plans was reviewed. An addition was made to the first paragraph as follows: All subsequent changes to the plan should also be submitted to the Board of Trustees for action.
- Proposed Policy on Student Employees (First Reading)
The Proposed Policy on Student Employees was reviewed.
- Update on Auditor's Office Inter-Agency Agreements
Annual audits will be conducted at each of the technical colleges for two years to ensure familiarization with State policies and procedures.
- Update on Real and Personal Property Acquisition
- Other Issues
- Capital Budget Request FY1996-FY2000
John Mulder moved approval of the HEAPR Projects ($35,600,000); Safety/Energy Projects ($28,655,000); Land Acquisition ($5,900,000); North Hennepin Community College remodeling and new construction ($3,980,000); Anoka-Ramsey Community College remodeling and new construction ($10,430,000); Metro State University remodeling ($3,800,000); Inver Hills Community College remodeling and new construction ($9,750,000); St. Paul Technical College remodeling ($6,353,000); Alexandria Technical College new construction ($300,000); and Systemwide Predesign ($2,000,000); of the latter amount, $200,000 will be utilized to select a site for a Metropolitan State University western campus and conduct planning for the Twin Cities, lead by the system administration. Stephen L. Maxwell seconded. The motion was unanimously approved.
John Mulder moved approval of the $29,995,000 St. Cloud State University funding request for construction of a new library with the stipulation that no debt service is ascribed to the campus or the MnSCU system. Christine Fritsche seconded. The motion was unanimously approved.
John Mulder moved forwarding the $4,500,000 Fond du Lac Community College funding request for student housing to the Legislature with no recommendation. Fannie Primm seconded. The motion passed with one dissenting vote (Archie D. Chelseth).
John Mulder moved approval of the FY1998-2000 Capital Budget Request as presented. Archie D. Chelseth seconded. The motion was unanimously approved.
- Normandale Parking Project
John Mulder moved approval of the self-funding Normandale Community College Parking Enterprise Proposal as presented. Christine Fritsche seconded. The motion was approved unanimously.
- Technical College Real Property Transfer Update
- Early Retirement Incentive Legislation
- Joint Council of Student Associations
Chris Lynch, Minnesota Community College Student Association, requested the Board of Trustees and MnSCU administration be more customer oriented, and invite business representatives to serve on the SCOPE committee. He encouraged the Board to begin the search for a Vice Chancellor for Student Affairs as soon as possible. Mr. Lynch stated that he looks forward to working with the new chancellor and the Board of Trustees.
- Joint Council of Presidents
President Harold Conradi informed the Board of his retirement at the end of August and thanked the Board of Trustees for the opportunity to serve on the Joint Council of Presidents and urged the Board to not forget its advocacy role. President Cliff Korkowski, on behalf of the technical colleges, thanked the human resources and fiscal staff for their efforts. President Ralph Knapp, replacing President Donovan Schwichtenberg, introduced himself. President Knapp is from Southwest Technical College.
- MCCFA, IFO, and UTCE: Joint Opportunity to Address the Board
Ed Twedt, President, Inter-Faculty Organization, stated that he is looking forward to working with the Board of Trustees and Chancellor Eaton.
- Requests by Individuals to Address the Board
None.
- Other Business
None.
- Adjournment
Archie D. Chelseth moved adjournment at 1:50 p.m. Fannie Primm seconded. The motion was approved unanimously.
Gary Mohrenweiser, Chair Board of Trustees
Carol Larson, Recording Secretary