Minnesota State - June 1996 Board Meeting Minutes

Board of Trustees Meeting Minutes
Wednesday, June 19, 1996
Judicial Building - Room 230
Saint Paul, Minnesota

Trustees Present: Morrie Anderson, Nancy Brataas, Robert Cahlander, Archie D. Chelseth, Christine Fritsche, Scott Kile, Randall Knudson, Stephen L. Maxwell, Gary Mohrenweiser, Fannie Primm, William Smoley, Denise Stephens, Nellie Stone Johnson, William Ulland

Trustees Absent: David Erickson

Call to Order/Announcement
Chair Mohrenweiser called the meeting to order at 1:45 p.m. on Wednesday, June 19, 1996, in Room 230 of the Judicial Building, 25 Constitution Avenue, St. Paul. He announced that a closed session would be conducted during the noon hour and again after the regular board meeting.

Chair's Report: Gary Mohrenweiser
a. Trustee Mohrenweiser introduced Kathleen Caffey, who will be representing technical college students on the Board of Trustees beginning July 1, 1996. Trustee Denise Stephens was reappointed for a two-year term to begin on July 1, 1996.

b. The appointments of Trustees Kile, Johnson, Primm, and Cahlander will expire on June 30, 1996. Trustee Mohrenweiser expressed gratitude for their contributions to MnSCU on behalf of the Board of Trustees.

Motion by Trustee Knudson to adopt the resolution of appreciation for Scott Kile. Trustee Ulland seconded. The resolution read as follows:

WHEREAS:	Scott Kile was appointed to the Board of Trustees of Minnesota State Colleges and Universities by Governor Arne Carlson effective July 17, 1995; and
WHEREAS:	He has served on the Board with honor and distinction on the Board of Trustees as the Technical College Student Representative for one year; and
WHEREAS:	He has provided excellent service as a member of the Board's Facilities Policy and Personnel Policy committees; and
WHEREAS:	He has earned the appreciation of his fellow board members, the Chancellor, and the entire MnSCU community; and
WHEREAS:	He has been an active member of the Minnesota Technical College Student Association and the Brainerd Technical College Student Senate; and
WHEREAS:	He has made an important contribution to higher education in Minnesota;
NOW, THEREFORE, the Board of Trustees of Minnesota State Colleges and Universities does hereby resolve, on this Wednesday, June 19, 1996, to express its thanks and gratitude to Scott Kile for his efforts to ensure that Minnesota's community colleges, state universities, and technical colleges meet the needs of individual students and the state. The resolution was adopted unanimously. Motion by Trustee Chelseth to adopt the resolution of appreciation for Trustee Fannie Primm. Trustee Ulland seconded. The resolution read as follows:
WHEREAS:	Fannie Marshall Primm was appointed as a charter member of the Minnesota Higher Education Board in 1991 by Governor Arne Carlson and was reappointed to the board in 1993; and
WHEREAS:	She has served with honor and distinction on the Higher Education Board and its successor, the Board of Trustees of Minnesota State Colleges and Universities, for nearly five years; and
WHEREAS:	She has provided excellent service as a member of the Board of Trustees' Educational Policy and Fiscal Policy committees; and
WHEREAS:	She has played an important role in transforming the former community college, state university and technical college systems into a cohesive new higher education system; and
WHEREAS:	She has earned the appreciation of her fellow board members, the Chancellor, and the entire MnSCU community; and
WHEREAS:	She has made an important contribution to higher education in Minnesota;
NOW, THEREFORE, the Board of Trustees of Minnesota State Colleges and Universities does hereby resolve, on this Wednesday, June 19, 1996, to express its thanks and gratitude to Fannie Marshall Primm for her efforts to ensure that Minnesota's community colleges, state universities, and technical colleges meet the needs of individual students and the state. The resolution was adopted unanimously. Motion by Trustee Chelseth for adoption of the resolution of gratitude for Robert Cahlander. Trustee Ulland seconded. The resolution read as follows:
WHEREAS:	Robert Cahlander was elected to the Minnesota Higher Education Board on October 11, 1994, by the State Board of Technical Colleges on which he served; and
WHEREAS:	He has served with honor and distinction on the Higher Education Board and its successor, the Board of Trustees of Minnesota State Colleges and Universities, for nearly two years; and
WHEREAS:	He has provided excellent service as chair of the Board of Trustees' Personnel Policy Committee and a member of the Facilities Committee; and
WHEREAS:	He has played an important role in transforming the former community college, state university and technical college systems into a cohesive new higher education system; and
WHEREAS:	He has earned the appreciation of his fellow board members, the Chancellor, and the entire MnSCU community; and
WHEREAS:	He was the first state-certified robotics instructor within the Minnesota Technical College System; and
WHEREAS:	He has made an important contribution to higher education in Minnesota;
NOW, THEREFORE, the Board of Trustees of Minnesota State Colleges and Universities does hereby resolve, on this Wednesday, June 19, 1996, to express its thanks and gratitude to Robert Cahlander for his efforts to ensure that Minnesota's community colleges, state universities, and technical colleges meet the needs of individual students and the state. The resolution was adopted unanimously. Motion by Trustee Chelseth to adopt the resolution of appreciation to Nellie Stone Johnson. Trustee Ulland seconded. The resolution read as follows:
WHEREAS:	Nellie Stone Johnson served on the Minnesota State University Board for eight years;
WHEREAS:	She was selected to serve as a charter member of the Minnesota Higher Education Board in 1991 by the Minnesota State University Board;
WHEREAS:	She has served with honor and distinction on the Higher Education Board and its successor, the Board of Trustees of Minnesota State Colleges and Universities, for nearly five years; and
WHEREAS:	She has provided excellent service as vice chair of the Board of Trustees' Educational Policy Committee and a member of the Board's Personnel Policy Committee; and
WHEREAS:	She has been widely recognized and commended for her commitment to students, to women, to people of color, and to laboring women and men;
WHEREAS:	She is the inspiration for a scholarship program that has provided assistance to 43 students at Minnesota's state universities;
WHEREAS:	She has earned the respect and affection of her fellow board members, the Chancellor, and the entire MnSCU community; and
WHEREAS:	She made an important contribution to higher education in Minnesota;
NOW, THERFORE, the Board of Trustees of Minnesota State Colleges and Universities does hereby resolve, on this Wednesday, June 19, 1996, to express its thanks and gratitude to Nellie Stone Johnson for her efforts to ensure that Minnesota's community colleges, state universities, and technical colleges meet the needs of individual students and the state. The resolution was adopted unanimously.

Trustee Nellie Stone Johnson was also presented with a plaque and flowers from constituent groups from Mankato State University and flowers from Metro State University.

c. Approval of May 15, 1996, Board of Trustees Meeting Minutes
Motion by Trustee Maxwell, seconded by Trustee Brataas, for approval of the May 15, 1996 meeting minutes as submitted.

Trustee Brataas asked that it be noted governance of the community and technical colleges in northeastern Minnesota. The March 1995 meeting minutes of the Community College Board referencing the same data was not consistent. The following correction was noted: Page 3, item 6a. (4), second sentence: Movement of the recommended motion will reduce costs by $300,000 annually and reduce the number of institutional and campus presidents from ten to six.

The May 15, 1996, meeting minutes were approved unanimously with the suggested amendment.

Approval of the June 7, 1996, Board of Trustees Emergency Meeting Minutes (via conference call)
Motion by Trustee Maxwell, seconded by Trustee Ulland, for approval of the June 7, 1996, Board of Trustees Emergency Meeting Minutes (via conference call) as submitted. The motion passed unanimously.

d. Executive Committee Report, June 6, 1996
Trustee Mohrenweiser reported the Executive Committee met on June 6, 1996, rather than the regular scheduled first Wednesday of the month. A meeting summary was provided. He noted that Stan Sahlstrom from the University of Minnesota Board of Regents had been in attendance to discuss the leadership qualities desired in a president/chancellor.

e. Chancellor Evaluation
Trustee Mohrenweiser reviewed the responsibilities of the board members when evaluating the chancellor. A brief overview of the evaluation tool was discussed. The completed evaluation form should be mailed to the board chair by July 4, 1996. The actual evaluation will be conducted during a closed session at the July board meeting. A summary will be presented during the open portion of the meeting.

f. Board Orientation
New trustee orientation and strategic planning will be discussed at the August 20 and 21, 1996, retreat. Any comments or ideas regarding either topic can be communicated to the chancellor.

g. Trustee Appointments to Standing Committees
Trustees Dotson, Erickson, and Vekich were appointed to the following Standing Committees:

Robert Erickson ........ Fiscal Policy, Personnel Policy
Dennis Dotson ...... Educational Policy, Personnel Policy
Michael Vekich ..Facilities Policy, Educational Policy, and Audit

Kathleen Caffey's committee appointment will be announced at the July 1996 board meeting.

Trustee Reports
No reports were given.
Chancellor's Report: Judith Eaton
Announcements:
- Vice President of Academic and Student Affairs Yvette Jackson of North Hennepin Community College (NHCC) in Brooklyn Park has been appointed interim president.
- The National Center for Higher Education Managements System (NCHEMS) in Boulder, Colorado, has been contracted with to assist with a comprehensive strategic plan for MnSCU. The strategic planning process will include formation of steering and advisory committees, meetings with small forums of community groups, faculty, staff, system office administrators, representatives from private colleges, and elected officials, as well as a board retreat, to develop a set of goals for the next several years.

a. MnSCU System Office Reorganization
The system office reorganization plan is proceeding on schedule. Reductions of positions and relocations were communicated during a staff meeting on May 30, 1996.

b. Mandate Reduction
The Mandate Reduction Bill passed by the1996 Legislature created additional areas of responsibilities in areas such as purchasing, accounting, auditing, and construction. MnSCU staff has developed procedure and policy recommendations to carry out these tasks in an efficient and effective manner. A summary of the information was provided by the deputy to the chancellor for legislative analysis, John Ostrem.

c. MSU - Akita
Chancellor Eaton is scheduled to visit the Akita campus in Japan the week of June 24-28, 1996. A report of the visit will be presented to the board at the September board meeting.

d. Public Affairs Initiatives
Deputy to the Chancellor for Public Affairs Chris Roberts introduced the newly created MnSCU logo along with the proposed theme: "MnSCU: The Smart Investment." Additional information regarding marketing MnSCU services will be presented at the July board meeting.
Chancellor's Consent Agenda
a. Authorization for Alcohol on Campus - Southwest State University Authorization for Alcohol on Campus - St. Cloud State University
Motion by Trustee Chelseth, seconded by Trustee Maxwell, for approval of the request to serve alcohol:
1. and provide a cash bar on the campus at Southwest State University for the Class of '72 reunion and annual alumni "Showcase" program; September 18, 1996.
2. on campus for the Fall Convocation Reception on September 4, 1996 and the Founders Day Dinner and Reception on November 16, 1996, at the Atwood Memorial Center.
The motion passed unanimously.

Educational Policy Committee Report
a. Repeal of Carry-Forward Policies
The carry-forward policies listed below were recommended for repeal by the Education Policy Committee. Trustee Fritsche noted the policies being repealed would not impact MnSCU operations. The carry-forward policies have been superseded by MnSCU policies or duplicate current MnSCU language.

Motion by Trustee Chelseth, seconded by Trustee Maxwell, to suspend the board rules to take action on these policies. The motion passed unanimously.

Motion by Trustee Fritsche, seconded by Trustee Ulland, for repeal of the following policies:

Calendar (CC II.15)
Student Outcome Information (CC III.06.01)
Approval to Add or Drop Activities (CC IV.03.01)
Child Care Services (CC IV.04.07)
Definitions (TC 1.2.0.0.)
Attendance (TC 2.3.6.0.)
Accreditation Standards (TC 2.4.0.0)
and On-Site Evaluation (TC 2.4.1.0)
Student Progress (TC 4.2.1.2)
Crime Awareness and Campus Security (TC 4.2.5.0)
Drug Free Environment (TC 4.2.5.2)

The motion to repeal the community and technical college carry-forward policies was passed unanimously.

b. Proposed Policy 3.15 - Advanced Placement (first reading)
The proposed policy 3.15 - Advanced Placement was revised to include all MnSCU institutions and to maintain consistency with the University of Minnesota policy. This item will be presented for action at the July 1996 meeting. As requested, staff will provide additional statistics about advanced placement.

c. Proposed Policy 3.16 - International Baccalaureate Credit (first reading)
The proposed policy 3.16 - International Baccalaureate Credit was revised to include all MnSCU institutions and to maintain consistency with the University of Minnesota policy. This item will be presented for action at the July 1996 meeting.

d. Electronic Academy Grants Update
The Electronic Academy Council is accepting grant proposals and will be making their recommendations to the chancellor in July. A second round of applications will be accepted in October.

e. Semester Conversion Guidelines
The Semester Conversion Advisory Committee has completed its assigned tasks. An Executive Summary and suggested guidelines were provided for review.

f. Update on Strategic Comprehensive Program Enhancement (SCOPE)
A detailed status report on the activities to date of the SCOPE Advisory Committee was provided and discussed.
Distinctive Institutional Missions: to be completed in early September.
Criteria for Evaluation of Academic Programs: work has been completed.
Data Elements to Support Quantifiable Measures: work has been completed.
Develop Mechanism for Encouraging Effective Review and Planning: work has been completed.
Define Responsibilities for Institutions and System Regarding Program Review: work has been completed.

g. Rochester Planning
The report, The Study of Higher Education Needs and Governance in Rochester, Minnesota, by T. Edward Hollander; which explores a number of ways to improve the governance and assess the need to develop new academic programs was distributed. MnSCU will continue to work with the University of Minnesota toward having a draft action plan to discuss with the Rochester Advisory Committee in July 1996.

h. New Program Approvals: Metropolitan State University
Bachelor of Arts Degree in English
Motion by Trustee Fritsche, seconded by Trustee Brataas, for approval of the following new programs at Metropolitan State University:
- Bachelor of Arts Degree in English in lieu of the concentration currently available to students undertaking individualized studies.
- Bachelor of Arts Degree in History in lieu of the concentration currently available to students undertaking individualized studies.
- Bachelor of Arts Degree in Liberal Arts in lieu of the concentration currently available to students undertaking individualized studies.
- Bachelor of Arts Degree in Philosophy in lieu of the concentration currently available to students undertaking individualized studies.
- Bachelor of Arts Degree in Technical Communication in lieu of the technical communications track that is currently available to students admitted to the baccalaureate program in Professional Communications.
- Bachelor of Arts Degree in Writing in lieu of a similar concentration that might be available within individualized studies.
- Bachelor of Arts Degree in Women's Studies in lieu of the concentration currently available to students undertaking individualized studies.

The motion for approval of the new programs at Metropolitan State University passed unanimously.

i. Enrollment in Aviation Programs and Courses
Information requested by Trustee Brataas at the May 1996 board meeting regarding enrollment in aviation programs, special courses and program capacity was reviewed. A request was made to research enrollment data in individual aviation courses, advanced placement courses and the international baccalaureate program for the July1996 board meeting.
Fiscal Policy Committee Report
a. FY95-96 Budget
The report,"1995-96 Revenue and Expenditure -YTD All Funds - May 29, 1996" was provided for information

b. FY96-97 Estimated Budget and Allocation
Prior to the merger, each of the former system boards approved an internal allocation of state appropriation and tuition for each fiscal year based on a system allocation formula. The MnSCU board approved the allocation of resources for the new system carrying forward the allocation formulas of the former systems for FY96. The FY97 estimated budget and allocations were submitted to the board for action. A summary report entitled, "1996-1997 - Estimated Revenues and Expenditures - General Funds - June 7, 1996" was discussed and recommended for approval.

Motion by Trustee Chelseth, seconded by Trustee Smoley, for approval of the FY 1997 allocations from MnSCU colleges, universities, system office, and campus and system reserves totaling $734,304,742. The motion passed unanimously.

c. Proposed Policy 5.5 - Procurement and Contracts and Proposed Policy 6.2 - Facilities Construction Contracts
Proposed policies 5.5 and 6.2 were recommended for board approval with implementation to begin July 1, 1996. Motion by Trustee Chelseth, seconded by Trustee Smoley, to suspend the board rules to take action on the proposed policies. The motion passed unanimously.

Motion by Trustee Chelseth, seconded by Trustee Maxwell, for approval of proposed policies 5.5 - Procurement and Contracts and 6.2 - Facilities Construction Contracts effective July 1, 1996. The motion passed unanimously.

d. Student Fees
Additional information had been requested on student fees. Summary tables showing the aggregate dollars collected, the different categories of student fees, and the responsibility authority for approval of the fees were presented by Michael Lopez, System Director for Student Affairs.

e. Fiscal Year 1995 Gifts and Grants Report
Policy 8.1, part 6 states: "The chancellor shall report annually to the board on the nature and the amount of all gifts and grants in excess of $5,000 accepted by the colleges, the universities, and the system. The colleges and universities shall maintain a list of gifts and grants." Christine Roberts, deputy to the chancellor for public affairs, presented the annual report on gifts and grants for information and discussion.

Facilities Policy Committee
a. Debt Service - St. Cloud State University Library
Motion by Trustee Maxwell, seconded by Trustee Ulland, to direct St. Cloud State University to pay 50 percent of the debt service for the new library building until such time as the legislature appropriates the funding necessary to cover this cost. The motion passed unanimously.

b. Proposed Action to Authorize FY 1997 Revenue Fund Finance
Motion by Trustee Maxwell, seconded by Trustee Ulland, for approval of the FY 1997 finance plans and associated fees for residence halls/dining services and student unions. The motion passed unanimously.

c. Proposed Action to Authorize FY 1997 Revenue Fund Repair and Replacement Program
Motion by Trustee Maxwell, seconded by Trustee Ulland, for approval of the FY 1997 revenue fund repair and replacement expenditures as follows:

	Residence Halls	Student Unions
1. Fire Safety	$ 454,300	$ 82,000
2. Asbestos Abatement	8,500	152,000
3. General Maintenance	2,078,000	425,700
4. Major Projects	3,071,100	929,100
5. Reserve	66,000	65,000
Totals	$5,677,900	$1,653,800

The motion passed unanimously.

Audit Committee Report
a. 1996-97 Audit Schedule
The 1996-97 audit plan was presented. The Audit Plan was provided by four audit services: MnSCU internal audit staff, the Office of Legislative Auditor (OLA), external auditors, and teams of business office and audit staff by MnSCU institutions. A summary of each provider's activities was reviewed and recommended for approval by the Audit Committee at its June meeting. Motion by Trustee Brataas, seconded by Trustee Johnson, for approval of the 1996-97 Audit Plan as submitted. The motion passed unanimously.
Joint Council of Presidents
No report was given.
Joint Council of Student Associations
Representatives from MCCSA, MTCSA, and MSUSA gave updates on current activities with their associations. New officers will begin on July 1, 1996. The 1996-97 officers of MCCSA are: T.J. Wenker, President; Matt Caron, Vice President; Chad Brey, Director of Operations; and Anna Zdon, Director of Communications.
MCCFA, IFO and UTCE: Joint Opportunity to Address the Board
President Edgar Twedt, IFO introduced Dave Abel as the new IFO president beginning September 1, 1996. Mr. Twedt expressed concerns and comments about the pending IFO labor contract. President Larry Litecky, MCCFA, also addressed the board to discuss issues of concern to the faculty members of MCCFA.
Requests by Individuals to Address the Board
There were no requests to address the board.
Other Business
(a) Proposed Action on Collective Bargaining Agreement with Inter Faculty Organization (IFO) Closed session to discuss labor negotiations pursuant to Minnesota Statute ???471.705, subd. 1a (1994) (Minnesota Open Meeting Law)

Motion by Trustee Chelseth, seconded by Trustee Cahlander, to close the June board meeting at 3:55 p.m. and go into closed session. The motion passed unanimously.

Motion by Trustee Anderson, seconded by Trustee Brataas, to adjourn the closed session of the June board meeting and go into open session at 5:05 p.m. The motion passed unanimously.

Motion by Trustee Ulland, seconded by Trustee Maxwell, to approve the following board action: The Board of Trustees, which has a fiduciary responsibility to the citizens of Minnesota, supports the substance of the mutually negotiated contract with the IFO and remains committed to salary equity. Because the IFO has indicated it is not willing to acknowledge an equal partnership in the negotiation of all agreements related to the salary equity review process, and because the IFO has indicated it is unwilling to defend the legitimacy of the 1992 equity study and the system implementing the study to which the IFO is a contractual party, and because the IFO recommended the tentative contract to its membership knowing that there was a high probability that a lawsuit would be brought, the Board of Trustees questions the IFO's level of commitment to the terms of the tentative agreement, especially the salary equity provisions, and directs the chancellor to inform the Department of Employee Relations that it is not endorsing the tentative agreement with the Inter Faculty Organization.

The motion passed unanimously.
Adjournment
Motion by Trustee Ulland, seconded by Trustee Cahlander, to adjourn the June 19, 1996 Board of Trustees meeting at 5:07 p.m. The motion passed unanimously.

Gary Mohrenweiser, Chair Board of Trustees
Cindy Hauser, Recording Secretary

June 1996 Board Meeting Minutes

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