Student Affairs staff provide support for professionals working in all areas of student affairs at Minnesota State colleges and universities.  Student Affairs staff lead a variety of initiatives designed to foster student success including policy development and review, college readiness and transitions, Veteran and adult learning services, financial aid, and student learning and development.

Additional information about Student Affairs is contained in the sections below organized by functional area.  Please select the sections below of interest to you for additional information and resources. 

More information about Student Affairs

All Minnesota State colleges and universities provide resources to ensure equal access to all aspects of the educational experience both inside and outside of the classroom.  Accessibility resources, sometimes also known as disability student services, work with students and faculty to define and attain reasonable accommodations that make classroom content and/or out of class experiences accessible to students with disabilities.  Accessibility resources staff are well versed in relevant law defining the responsibilities of college and universities related to accessibility and provide individualized support to students with disabilities to foster student learning and success.


Contact:
Paul Shepherd
Director of Student Services
E-mail: paul.shepherd@minnstate.edu

The Campus Security Act (The Clery Act) requires several actions by institutions participating in the student financial aid programs under Title IV of the Higher Education of 1965 (HEA).

Under the act, institutions are required to:

  • Collect/distribute annually statistics concerning the occurrence on campus of certain criminal offenses reported to campus officials;
  • Publish/distribute an annual security report; and
  • Provide a timely warning to the campus community about crimes that are considered to represent a continuing threat to other students and employees in a manner that aids in the prevention of similar crimes.

Contact:
Brent Glass
Associate Vice Chancellor for Student Affairs
Phone: 651.201.1673
E-mail: brent.glass@minnstate.edu

Chief Student Affairs Officers (CSAOs) are senior level administrators charged with leading Student Affairs functions at each college and university within the Minnesota State system.  Specific functional areas within divisions of student affairs vary by college and university; however, all CSAOs provide leadership in areas that foster student success, equity and inclusion, and support the academic mission of each college and university.  CSAOs collaborate broadly across the Minnesota State system and are often called upon to provide leadership as part of system wide projects and initiatives.

Minnesota State System Office Contact:

Brent Glass

Associate Vice Chancellor for Student Affairs

Email: brent.glass@minnstate.edu

Are you a Chief Student Affairs Officer at a Minnesota State college or university?

Connect with colleagues and receive information about professional development opportunities by signing up for the Chief Student Affairs Officer listserv. To have an email address added to the distribution list, contact Kelli Lyng.

Concurrent enrollment is a program that provides opportunities for students to earn dual credit by taking college courses on their high school campus taught by qualified and mentored high school teachers.  Under concurrent enrollment models, colleges and universities enter into contractual agreements with school districts to offer this opportunity in their high schools.

Minnesota State is committed to supporting high quality, sustainable concurrent enrollment opportunities for all Minnesota students, as it makes a college education more accessible, more affordable, and decreases time to degree completion.

Currently, 33 of our 37 colleges and universities have concurrent enrollment programs in place. The colleges and universities of Minnesota State currently provide over 80% of all concurrent enrollment credits offered across the state of Minnesota.

Not only do concurrent enrollment programs strengthen the partnership between secondary and postsecondary, they also provide significant benefits for students, families, and Minnesota communities.  Earning college credits while in high school, students enter college better prepared and familiar with college expectations.  In addition, because students and families do not pay tuition and fees for the college courses, concurrent enrollment makes college more affordable.

Research on concurrent enrollment programs have shown their positive impacts on students, both short-term and long-term. Students who participate in dual credit opportunities are more likely to enroll and attend college, persist in college, and complete their college degree programs. Students who complete concurrent enrollment courses while in high school also shorten their time to degree completion.

Within Minnesota State:

  • Three-fourths of concurrent enrollment students enroll in postsecondary institutions within two years after high school.
  • In addition, concurrent enrollment students who have enrolled at our colleges and universities after high school have substantially higher persistence rates and completion rates than students who did not take concurrent enrollment courses.

National Accreditation

  • The National Alliance of Concurrent Enrollment Partnerships (NACEP) is the sole accrediting body for concurrent enrollment programs. By 2020-2021 all concurrent enrollment programs in Minnesota will be accredited by NACEP. As of 2017, one-third of our concurrent enrollment programs have achieved accreditation.

Minnesota State Concurrent Enrollment Providers

  • Alexandria Technical and Community College
  • Anoka-Ramsey Community College
  • Bemidji State University
  • Central Lakes College*
  • Century College
  • Fond du Lac Tribal and Community College
  • Hibbing Community College
  • Inver Hills Community College
  • Lake Superior College
  • Mesabi Range College*
  • Minneapolis Community and Technical College
  • Minnesota State Community and Technical College*
  • Minnesota State College- Southeast*
  • Minnesota State University- Mankato*
  • Minnesota West Community and Technical College*
  • Normandale Community College
  • North Hennepin Community College
  • Northland Community and Technical College*
  • Northwest Technical College
  • Rainy River Community College
  • Ridgewater College*
  • Riverland Community College*
  • Rochester Community and Technical College
  • Saint Paul College
  • Southwest Minnesota State University*
  • South Central College
  • Cloud State University*
  • Cloud Technical and Community College
  • Vermillion Community College

 

*Accredited by the National Alliance of Concurrent Enrollment Partnerships (NACEP)

Minimum Faculty Qualifications for Concurrent Enrollment

Counseling is a critical service provided to students in some form at each Minnesota State college and university.  Counselors are available to discuss a variety of concerns students may have impacting their mental health.  Counselors provide helpful tools to enable students to address personal, academic, and career planning matters.  Referring students to other resources designed to address their specific concerns is another critical role Minnesota State counselors play to foster student success.

Contact:
Paul Shepherd
Director of Student Services
E-mail: paul.shepherd@minnstate.edu

The credit for prior learning (CPL) Charting the Future initiative, identified in the FY17 work plan under initiative 2.2.2, "Advance strategies and capacity for competency certification and credit for prior learning at all colleges and universities." This initiative is led by college and university pilots and supported by Academic and Student Affairs.

Five Initiatives

  1. Identify work groups of colleges and universities to advance strategies and capacity for offering students credit for prior learning.
  2. Apply and refine a "toolkit" to scale up different types of credit for prior learning options for students
  3. Support faculty and staff professional development
  4. Commit resources to build capacity for credit for prior learning, including internal and external subject matter experts, to support colleges and universities as they progress
  5. Develop and update system-wide policy and procedures regarding credit for prior learning.

Credit for prior learning assists students with receiving credit based course equivalences for demonstration of equivalent competence through national exams, credit by exam, military experience through ACE or through prior learning coursework leading to portfolio review by an expert faculty member. Credit for prior learning recognizes students often enter our colleges and universities with college level skills. This experience could come through achieving an industry recognized credentials, military experience or through rigorous coursework at high school. Students can accelerate their pathway to degree completion and possibly save money through credit for prior learning.

Team SharePoint Site

CPL Team SharePoint Site

Members should use your STAR ID followed by @minnstate.edu (not your institution) and then use your STAR ID password.


Contacts:
Pakou Yang
System Director of P-20 and College Readiness
Email: pakou.yang@minnstate.edu

Mary Rothchild
Senior System Director for Workforce Development and Customized Training
Minnesota State
Email: mary.rothchild@minnstate.edu

Debra Hsu
Associate System Director for Career and Technical Education
Minnesota State
Email: debra.hsu@minnstate.edu

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.

FERPA Resources

Contact:
Brent Glass
Associate Vice Chancellor for Student Affairs
E-mail: brent.glass@minnstate.edu

The student affairs division of the Minnesota State system office provides technical assistance on best practices, policy and legal compliance for drug policies.

Resources

Contact:
Brent Glass
Associate Vice Chancellor for Student Affairs
E-mail: brent.glass@minnstate.edu

The student affairs division of the Minnesota State system office provides technical assistance on best practices, policy and legal compliance for financial aid.

This includes serving as a liaison between the campus financial aid offices, the campus services unit which is charged with developing financial aid processing systems, and outside vendors of software products in order to ensure that the financial aid offices have the necessary systems in place to process financial aid applications and made awards in a timely fashion.

The office also serves as intermediary between the campus offices and state and federal agencies, helping to break down bureaucratic obstacles for campus administrators.

This area is involved in the development of Minnesota State's financial aid agenda prior to each legislative session, and then provides information and advocacy for this agenda during the session.

Resources


Contact:
Christopher Halling
System Director for Financial Aid
E-mail: christopher.halling@minnstate.edu

Minnesota State colleges and universities offer varied levels of student health services to students.  These services range from student health centers to partnerships with local health care provides where students can be seen by a medical professional either on campus or at a neighborhood medical center.  Colleges and universities also provide helpful information addressing a variety of health concerns relevant to students such as disease prevention, insurance options, and immunization policies.

Contact:
Paul Shepherd
System Director for Student Development and Student Services
E-mail: paul.shepherd@minnstate.edu

International student services advisors are critical resources assisting international students navigate the process of enrolling at Minnesota State colleges and universities and providing ongoing support for international students throughout their time in the United States.  International student services advisors are well versed in United States immigration policies and advise students, faculty, and staff on the requirements necessary for international student enrollment.  Minnesota State colleges and universities benefit significantly by the presence of international students adding to the diversity of the campus community and preparing students to succeed in a globally interdependent environment.

International Advisor's Listserv

The Minnesota State system office maintains an international advisors listserv which is used to send out important system updates on international student-related matters. All staff, faculty and administrators with designated international student responsibilities at a Minnesota State college or university should be members of this listserv. To have an email address added to the distribution list, contact Kelli Lyng.

Contact:
Paul Shepherd
System Director for Student Development and Student Services
E-mail: paul.shepherd@minnstate.edu

Minnesota State Registrars work to implement successful course registration, transcript, and academic record keeping processes.  Registrars are deeply involved in process improvement efforts and policy related discussions to develop best practices and ensure compliance with Minnesota State Board Policy 5.12: Tuition and Fee Due Dates, Refunds, Withdrawals, and Waivers and a variety of state and federal laws.

Contact:
Paul Shepherd
System Director for Student Development and Student Services
E-mail: paul.shepherd@minnstate.edu

Student Conduct

Student conduct administrators at all Minnesota State college and universities work to maintain a safe and supportive community that foster student learning and development.  Each Minnesota State college and university administers a student code of conduct consistent with Minnesota State Board of Trustee policy 3.6: Student Conduct.  The student code of conduct is designed to ensure due process for students who violate the code of conduct and outline the expectations and responsibilities all students have to maintain an educationally purposeful environment.  The student code of conduct at each Minnesota State college and university can be found by navigating to the specific college or university website.


Contact:
Paul Shepherd
System Director for Student Development and Student Services
E-mail: paul.shepherd@minnstate.edu

Student government advisors provide assistance and support to elected student leaders at all Minnesota State colleges and universities.  Student government organizations exist at all Minnesota State colleges and universities. Student leaders play a crucial role in college and university decision making in accordance with Minnesota State Board Policy 2.3: Student Involvement in Decision Making.  Advisors serve as important links between student government leaders, college and university administration, state-wide student associations, and Minnesota State system office personnel. 

Contact:
Paul Shepherd
System Director for Student Development and Student Services
E-mail: paul.shepherd@minnstate.edu

Involvement in experiences outside of the classroom, such as participation in student organizations, campus events, and service opportunities, has been found to increase academic performance and persistence to degree completion.  Student Life professionals at Minnesota State colleges and universities create experiences designed to foster learning and the development of skills helpful in preparing for a career after graduation.  Student Life experiences vary by campus; however, each Minnesota State college and university offers a Student Life program consistent with Minnesota State Board Policy 2.8: Student Life

Paul Shepherd
System Director for Student Development and Student Services
651-201-1743
paul.shepherd@minnstate.edu

Brent Glass
Associate Vice Chancellor for Student Affairs
651-201-1673
brent.glass@minnstate.edu
Jessica Espinosa
Coordinator of College Transitions
651-201-1651
jessica.espinosa@minnstate.edu
Christopher Halling
System Director for Financial Aid
651-201-1658
christopher.halling@minnstate.edu
Gary Hunter
System Director for Policy and Procedure
651-201-1659
gary.hunter@minnstate.edu
Paul Shepherd
System Director for Student Development and Student Services
651-201-1743
paul.shepherd@minnstate.edu
Gina Sobania
Director Military Veterans and Adult Learning Services
651-201-1654
gina.sobania@minnstate.edu
Pakou Yang
System Director of P-20 and College Readiness
651-201-1760
pakou.yang@minnstate.edu

Kelli Lyng
Administrative Assistant
651-201-1665
kelli.lyng@minnstate.edu