Perkins V Operational Handbook TEST

Table of Contents

Administration of the Perkins V Federal Grant

Primary Administrative Contacts

The Strengthening Career and Technical Education for the 21st Century Act

Purpose of the Act

Program Planning and Operation

Perkins V Program Overview

  • Minnesota's Vision for CTE
  • Mission
  • Principles
  • Strategic Directions

Minnesota Perkins Model

State Governance

  • Formation of the Perkins Career and Technical Education Consortium Model
  • Responsibilities of Perkins State Leadership
  • Statewide Communication and Engagement

Consortium Governance

  • Consortium Membership Requirements
  • Consortium Governance Structure
  • Procedure for Changing Consortium Membership
  • Roles and Responsibilities of Perkins Consortium Coordinators
  • Procedure for Appointing Consortium Coordinators & Fiscal Agents
  • Perkins Annual Workflow

High Quality CTE Programming

State-recognized Programs of Study

CTE Program Approval and Review

  • Postsecondary Approval and Review
  • Secondary MDE Program Approval and Review
  • Secondary Connections to Funding Sources

The Local Application

Local Application Process

Submission of the Local Application

Application Components

  • Narrative Questions
  • Comprehensive Local Needs Assessment (CLNA)
  • Perkins-Funded Positions
  • Programs of Study
  • Improvement Plans
  • Budget
  • Required Additional Documents

Local Application Approval Process

Implementation of the Plan

Local Application Budget Changes within the Fiscal Year

  • Postsecondary Budget Changes
  • Secondary Budget Changes

Annual Performance Report (APR)

Accountability, Reporting and CTE Data

Perkins and Core Performance Indicator Definitions

  • Secondary CTE Definitions
  • Secondary Core Accountability Indicator Definitions
  • Postsecondary CTE Definitions
  • Postsecondary Core Accountability Indicator Definitions

State-Determined and Local Levels of Performance

  • State-Determined Levels of Performance
  • Local Levels of Performance  
  • State Consolidated Annual Report
  • Local Performance Improvement Plan

CTE Accountability and Reporting Data-Secondary

  • Secondary Data Collection Overview: Submitting a P-File (Perkins data)
  • Secondary Data Collection Overview: Data Verification Process
  • Secondary Data Sources
  • Secondary Accountability: Reporting and Accessing Data
  • Secondary Perkins Accountability and CTE Data - Useful Links

CTE Accountability and Reporting Data – Postsecondary

  • Postsecondary Data Structure – Entry Cohorts
  • Postsecondary Accountability and Reporting Data
  • Postsecondary Data Sources
  • Accessing Postsecondary Perkins Accountability and Reporting Data

Student Data Privacy

  • Access to Private Data
  • Data Use and Reporting
  • Computer and Software REquirements
  • Student Data Privacy Resources

Distribution of Perkins Funding & Financial Requirements

Formal Distribution

  • Consortium Basic Allocation
  • Consortium Reserve Allocation
  • State Leadership Funds
  • State Administration Funds

Perkins V Finance Cost Centers (Minnesota State)

  • Part 1: Federal Requirements
  • Part 2: Types of Categories
  • Part 3: Fiscal Year Expenditure  Timelines
  • Part 4: Expenditure Reimbursement Process (Draws)

SERVS Financial System at MDE

Uses of Perkins Funds

Requirements for Local Uses of Funds

Algorithm for Making Local Funding Decisions

Size, Scope, and Quality

Specific Fund Usage Guidelines

  • Support Services (Nontraditional by Gender)
  • Personnel
  • Postsecondary Perkins Programs
  • Postsecondary Customized Training Courses and Programs
  • Field Trips and Student Transport Activities
  • Career and Technical Student Organization (CTSO) Activities
  • Career Development License and Activities
  • Administrative Cost Allowances
  • WorkForce (CareerForce) Center Collaboration Expenditures

Fiscal Year Expenditure Timelines

Capital Assets (Equipment)

Postsecondary Equipment

Secondary Equipment and Curriculum

  • Criteria for Secondary Perkins Funded Purchases
  • Requirements for State Pre-Approval
  • Inventory Control Requirements
  • Disposal of Secondary Equipment/Curriculum Purchased Through the Perkins Grant
  • Perkins Funding for Curriculum Software/License


Minnesota’s Perkins V Monitoring Process

  • Objectives for Perkins Monitoring
  • Priorities for Review

Selection of Sites to be Monitored

  • Program Performance
  • Data Reporting
  • Other Factors
  • Fiscal Analysis

Fiscal Desk Audit Process

  • Fiscal Audit Criteria

Structure of Monitoring Visits

Office of Civil Rights Reviews

  • Postsecondary
  • Secondary
  • Purpose of Reviews

Retention of Perkins V Grant Records


Minnesota State (System Office)

  • Minnesota State Procurement
  • Minnesota State Travel
  • Conflict of Interest
  • Minnesota State Gratuity
  • Minnesota State Inventory Controls
  • Minnesota State Cash Management
  • Minnesota State Code of Conduct
  • Minnesota State Advisory Committees
  • Minnesota State Grant Management

Minnesota Department of Education

  • MDE Cash Management
  • MDE Allowable Cost
  • State Match Requirements

Other Resources