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Vendors and Suppliers at Minnesota State

Minnesota State is the third-largest system of higher education in the United States, serving 340,000+ students and employing 15,300+ faculty and staff each year. We continually seek vendors to fulfill purchasing and contracting needs for our 37 colleges and universities on 54 campuses across the state, as well as the system office, including Requests for Proposals (RFPs), Requests for Bids (RFBs), Requests for Information (RFIs), and Requests for Qualifications (RFQs).

Our values extend beyond just finding a particular good or service for the best price. Rather, it's our intention to foster relationships with vendors who embrace price, quality, compliance, service, and speed and we encourage local, women, minority, veteran, and economically disadvantaged businesses to inquire. We appreciate your interest in doing business with Minnesota State!

New Vendors

Current Vendors

  • Review the current opportunities below. Interested vendors should submit their sealed responses, along with signed forms and accompanying materials by the listed deadlines to the appropriate individuals. Email quotes will not be accepted.
  • Subscribe to the listserv to be notified of future opportunities. 
Minnesota State must bid any good or service that is $50,000 or more. Competitive bidding allows Minnesota State to properly survey the marketplace and ensures compliance with federal, state, and Minnesota State regulations. Once you have received a request for bid or proposal, carefully review the requirements. Late bids will not be considered.

Vendors are not permitted to solicit business on Minnesota State premises unless requested. Cold calls or dropping in are not permitted. We will contact vendors based on the need for current projects. Registering and/or submitting a proposal does not guarantee selection.

Check out RFP, RFB, RFI, RFQ opportunities below:

Request for Bids (RFBs)

Click here to see a list of all construction bid opportunities. Then, from the list, click on a project to view, download and/or print its ad, plan holders, bid documents, and addenda. Interested vendors may view the bid documents at no cost, but there is a $10, non-refundable charge to download them.

Plan holders are parties who have downloaded the plans and specifications. Plan holders who download the plans and specifications may print them at their own expense. Paper copies are not provided. Only plan holders will be notified via email if an addenda is issued. Only plan holders will be allowed to bid on the project.



Request for Proposals (RFPs)

Mesabi Range College Roof Replacement Design Services RFP
Mesabi Range College – Virginia Campus
RFP On-Line submittals due Tuesday, December 22, 2020 at 2:00 pm.

ST.21 A/E RFP Response Instructions


SMSU-20-Pool Deck Replacement A/E RFP
Southwest Minnesota State University, Marshall
Mandatory (virtual) pre-proposal meeting Wednesday, December 2nd at 1:00 p.m. through Zoom
RFP On-line submittals due through Quest CDN on Thursday, December 17th at 1:00 p.m.

Attachment 1: Affidavit of Non-Collusion
Attachment 2: Workforce Certificate
Attachment 4: Preference form
Attachment 5: Veteran-Owned Preference
Attachment 6: Architect/Engineer RFP Response Certification Form
ST.21 A/E RFP Response Instructions

Predesign Report




RWC/W-20 Roof replacement C1,C5,C6,S1,S2,S3 RFP
Ridgewater Community College – Willmar Campus
RFP on-line submittals due Tuesday, December 15, 2020 at 10:00 a.m.

Pre-Design by Inspec
ST.21 Instructions for A/E on-line RFP submittal
Attachment 1 Affidavit of Non-Collusion
Attachment 2 Workforce Certification
Attachment 4 Preference
Attachment 5 Veteran Owned Preference Form
Attachment 6 A/E Response Certification Form
Addendum 1

Mandatory Information Meeting Thursday, November 19th, 2020 at 10:30 a.m.   Meeting to be held in the Ag Shop at Entrance Door #37.  Parking available in Lot G West.




Request for Qualifications (RFQs)

Percent for Art RFQ
Rochester Community Technical College
Memorial and Plaza Halls project 

Attachment 1
Attachment 2 
Submissions due Tuesday, December 8th by 2:00 p.m.

Click here for design and construction standards.

Check back for future opportunities

Procurement Methods

Several methods are used to select professional technical consultants based on project size, complexity, and specific requirements.
  • Direct Professional Contracts are generated from selected consultants if costs are less than $50,000.
  • Professional Technical Master Minnesota State IT Contract(s), currently only forensic services, may be used to provide services for a school using a work order template.
  • Facility Professional Technical Contracts
State of Minnesota Buy.IT Programs
  • ASAP-IT: The State of Minnesota Department of Administration and the Office of MN.IT Services have partnered to bring a fast and easy way to help state agencies and other government units eligible under the State’s cooperative purchasing venture (CPV) to secure IT professional services.
  • SITE Master Contract Program: The State of Minnesota Department of Administration and the Office of MN.IT Services operate a program for state agencies and other local units of government to contract for professional IT-related consulting and staff augmentation services in a streamlined process.

Minnesota State is conducting an RFP to acquire an Enterprise Resource Planning (ERP) solution. Minnesota State currently uses an internally developed ERP system created by Minnesota State’s Information Technology Services division and its constituent partners. This ERP system –referred to as Integrated Statewide Record System (ISRS) – was developed more than 20 years ago, with upgrades made over time. ISRS provides support for students as well as finance and human resource functions for the colleges and universities in the Minnesota State system. ISRS has been highly customized to accommodate various business practices across all colleges and universities as well as the system office, and interfaces with other State of Minnesota systems.

During the RFP process, vendors will be asked to submit proposals for an integrated ERP solution (or solutions) to serve students, including Academic and Student Affairs, Human Resources, and Finance, with the ultimate goal of improving the student experience and student success at Minnesota State. The ERP system will allow Minnesota State to have common practices in student-supporting areas across all colleges and universities.

The RFP will require a proposal for implementation services and integrated ERP solutions for a Student Information System (SIS), a Human Resources Information System (HRIS) and a Finance -Information System (FIS).

The review and selection timeline is as follows (subject to change): 

  • Thursday, June 20, 2019: Minnesota State publishes RFP notice
  • Thursday, June 27, 2019 at 1-3pm CT: Pre-Proposal Review
  • Friday, July 19, 2019: Deadline for vendor questions
  • Friday, July 26, 2019: Deadline to post responses to vendor questions
  • Tuesday, September 3, 2019 at 3pm CT: Deadline for RFP proposal submissions
  • Wednesday, September 4 to Thursday, October 17, 2019: Review RFP proposals
  • Friday, October 18, 2019: Invite and select vendors for demonstrations and interviews
  • November 2019: Demonstrations and interviews by invited vendors
  • January 2020: Negotiations begin with the preferred vendor
  • March 31, 2020: Planned deadline for executing the contract

Project information will be communicated publicly in regular board meeting updates which are open to the public and are streamed on the web. For more information, visit

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