September 2004 Board Meeting Minutes

Wednesday, September 22, 2004
Wells Fargo Place
St. Paul, Minnesota

Trustees Present: Robert Hoffman, Chair, Will Antell, Mary Choate, Tyler Despins, Cheryl Dickson, Ivan Dusek, Clarence Hightower, Vincent Ijioma, Lew Moran, David Olson, Thomas Renier, Ann Curme Shaw and Christopher Schultz

Trustees Absent: Duane Benson and David Paskach

1. Call to Order
   Chair Robert Hoffman called the meeting to order at 1:35 p.m. He introduced Chancellor McCormick who would present the first formal State of the System.

1. State of the System: Chancellor James McCormick
   The entire State of the System, We Educate Minnesota; We Make It Work, is attached to these minutes.

1. Chair's Report
   
   1. Minutes of Board of Trustees Meeting of July 21, 2004
      As there were no corrections to the minutes, Chair Hoffman announced that the minutes stand approved as written.
   
   
   1. Draft Minutes of Executive Committee Meeting of July 7, 2004
      As there were no corrections to the minutes of the Executive Committee, Chair Hoffman announced that the minutes stand approved as written.
   
   
   1. Other
      Chair Hoffman congratulated Trustee Cheryl Dickson for her service as Central Region State Chair of the Association of Community College Trustees (ACCT). He added that Trustee Ivan Dusek served on the ACCT Diversity Committee and is seeking reappointment to the committee.
2. Trustee Reports
   Trustee Tyler Despins reported that he attended the Minnesota State University Student Association (MSUSA) meetings in Moorhead on September 17-19.

   Trustee Cheryl Dickson reported that she volunteered at the Minnesota State Colleges and Universities exhibit at the Minnesota State Fair on August 30.

   Trustee Lew Moran reported that he is involved in the work of a master plan for Kennesaw State University, Atlanta, Georgia. He stated that the institution has gone from a two-year college twenty years ago with an enrollment of under 2,000, to a four-year doctoral research intensive university with an enrollment of 18,500, and projected to be 35,000 in the next ten years.

3. Joint Council of Student Associations
   
   1. Minnesota State College Student Association
      Mr. Justin Pahl, President, Minnesota State College Student Association (MSCSA), addressed the Board of Trustees.
   
   
   1. Minnesota State University Student Association
      Mr. Brad Krasaway, State Chair, Minnesota State University Student Association (MSUSA), addressed the Board of Trustees.
4. Minnesota State Colleges and Universities' Bargaining Units
   1. American Federation of State, County and Municipal Employees
      Ms. Karen Foreman, President, Local 638, American Federation of State, County and Municipal Employees (AFSCME), addressed the Board of Trustees.
   
   
   1. Minnesota Association of Professional Employees (MAPE)
      Mr. Johnny Villarreal, Business Agent, Minnesota Association of Professional Employees (MAPE), addressed the Board of Trustees.
   
   
   1. Minnesota State University Association of Administrative and Service Faculty
      Mr. John Ferden, President, Minnesota State University Association of Administrative and Service Faculty (MSUAASF), addressed the Board of Trustees.
   
   
   1. Inter Faculty Organization
      Dr. Nancy Johnson Black, President, Inter Faculty Organization (IFO), addressed the Board of Trustees.

1. Consent Agenda
   All matters listed under Consent Agenda will be enacted by one motion in the form listed below. Any trustee may request that an item or items be removed from the Consent Agenda for independent consideration.
   1. Authorization of Leadership Employment Agreements
      Trustee Moran moved approval of the Consent Agenda. Vice Chair Curme Shaw seconded and the Consent Agenda was approved unanimously.

1. Board Standing Committee Reports
   1. Education Policy Committee, David Paskach, Chair
      1. Academic and Student Affairs Update
         Committee Vice Chair Curme Shaw reported that the committee heard an update from Senior Vice Chancellor Linda Baer on the activities of the Academic and Student Affairs Division.
      
      
      1. Campus Showcase: Century College - Catalytic Mechanisms for Innovation
         Committee Vice Chair Curme Shaw reported that the committee heard a presentation of the Campus Showcase: Century College - Catalytic Mechanisms for Innovation from President Larry Litecky, and Ms. Michele Neaton, Center for Teaching and Learning, Century College. Century College has created ten structural processes to transform the college into a culture of learning innovation.
      
      
      1. Charter Schools Sponsorship Report
         Committee Vice Chair Curme Shaw reported that the committee heard a brief report from Senior Vice Chancellor Linda Baer on the Charter Schools Sponsorship Report. The report included information on sponsorships during the 2002-2003 academic year.
      
      
      1. Campus Profile: Anoka Technical College
         Committee Vice Chair Curme Shaw reported that the committee heard a Campus Profile Report from President Anne Weyandt and staff on the integrated planning efforts at Anoka Technical College. The report highlighted the institution's unique role, as well as its contributions to the system.
   
   
   1. Advancement Committee, Cheryl Dickson, Chair
      1. Advancement Update
         Committee Chair Cheryl Dickson reported that the committee heard updates from Deputy to the Chancellor John Ostrem, Associate Vice Chancellor Linda Kohl and Executive Director Catherine McGlinch on the work of the Public Affairs division, the Government Relations Division and the Minnesota State Colleges and Universities Foundation, respectively.
         

         Committee Chair Dickson stated that President Ron Thomas was chosen as the District 5 Region Pacesetter of the Year from the National Council for Marketing and Public Relations. He is also a candidate for the national award, the highest award possible in marketing and communications for a two-year college president.

   
   
   1. Finance/Facilities Policy Committee , Clarence Hightower, Chair
      1. Finance/Facilities Division Update
         Committee Chair Clarence Hightower reported that the committee heard an update from Vice Chancellor Laura King on the Finance/Facilities Division.
      
      
      1. FY 2006-2007 Biennial Operating Budget Request (First Reading)
         Committee Chair Hightower reported that the committee heard a report from Vice Chancellor King on the FY 2006-2007 Biennial Operating Budget Request. Committee Chair Hightower stated that the request consists of a $66.5 million dollar increase over the next two years.

         Committee Chair Hightower announced that there are two public hearings on the biennial budget request on September 30, 1:00-4:00 p.m. at Minnesota State University, Mankato, and October 14, 1:00-4:00 p.m. at North Hennepin Community College in Brooklyn Park. The FY 2006-2007 Biennial Operating Budget Request will be an action item at the October meeting.

      2. Finance/Facilities Division FY 2005 Goals and Objectives
         Committee Chair Hightower reported that the committee heard a brief report from Vice Chancellor King on the FY 2005 Goals and Objectives.
      
      
      1. Campus Capital Investment
         Committee Chair Hightower reported that the committee heard a report from Vice Chancellor/Chief Financial Officer Laura King on the Campus Capital Investment. The report focused on the operating budget expenditures that are either related to capital projects or may be eligible for funding through the state general obligation bond fund.
   
   
   1. Audit Committee, Ann Curme Shaw, Chair
      Committee Chair Curme Shaw reported that the Audit Committee did not have a quorum. The committee reviewed agenda items one and three.
      1. Legislative Audit Reports for Fiscal Year 2004
         Committee Chair Curme Shaw reported the committee heard a report from Executive Director John Asmussen and the Office of Legislative Auditor's staff on the Legislative Audit Reports for Fiscal Year 2004.
      
      
      1. System-Level Accountability Framework: Student Retention Data
         Committee Chair Curme Shaw reported that the System-Level Accountability Framework: Student Retention Data was deferred to the October meeting.
      
      
      1. Internal Auditing Annual Report
         Committee Chair Curme Shaw reported that the committee heard a report from Executive Director Asmussen on the Internal Auditing Annual Report.
   
   
   1. Human Resources Policy Committee, Ivan Dusek, Chair
      1. Human Resources Update
         Committee Chair Ivan Dusek reported that the committee heard an update from Vice Chancellor Bill Tschida on the Human Resources Division.
      
      
      1. *Approval of Inter Faculty Organization Contract
         Committee Chair Dusek reported that on July 1, 2004, Minnesota State Colleges and Universities and the Inter Faculty Organization (IFO) concluded their labor contract negotiations.

         Committee Chair Ivan Dusek moved that the Board of Trustees approve the terms of the 2003-2005 labor agreement with Minnesota State Colleges and Universities and the Inter Faculty Organization (IFO), and authorizes the Chancellor to sign the agreement on behalf of the Board. Trustee Moran seconded and the motion carried unanimously.

      2. Pension Programs
         Committee Chair Dusek reported that the committee heard a report on the Pension Programs. Human Resources is proposing changes that will impact the System's pension programs. The Pension Programs will be an item for discussion at a future Human Resources Committee meeting.
   
   
   1. Technology Committee, Lew Moran, Chair
      Committee Chair Lew Moran reported that due to the lack of a quorum, the Technology Committee meeting was canceled.

1. Requests by Individuals to Address the Board
   There were no requests to address the Board.

1. Other Business
   There was no other business to come before the Board.

1. Adjournment
   Chair Hoffman adjourned the meeting by consensus at 3:06 p.m.

Recorded by Ingeborg K. Chapin
Board Secretary