5.14 Contracts, Procurements, and Supplier Diversity - History

Board Policies
Chapter 5 - Administration

Date of Adoption: 06/21/00
Date of Implementation: 06/21/00
Date of Last Review: 03/20/24

Date & Subject of Amendments:

03/20/2024 - Amended to include several significant changes and updates:

  1. Contract Value Requirement for Board Approval: The total contract value threshold requiring Board approval has been raised from $1,000,000 to $3,000,000. This amendment necessitates corresponding updates in several areas:
    1. The annual report requirement for the Board has been revised to reflect the new approval threshold of $3,000,000.
    2. The policy content has been adjusted to align with the updated threshold of $3,000,000.
  2. Addition of Definitions for Enhanced Clarity: To improve the understanding and interpretation of the policy, additional definitions have been integrated.
  3. General Policy Modifications: Various modifications have been made to enhance the clarity and applicability of the policy.

11/20/19 - The proposed amendment involves the addition of “Supplier Diversity” to the title, a new Part 2 “Policy Statement” about supplier diversity, and the reorganization and updating of the policy language to make it more accurate.

11/18/14 - Amends Part 3 Accountability/Reporting to include Subparts B-F and lowered the threshold for Board approval for certain contracts from $3 million to $1 million. 

11/16/11 - Effective 1/1/12, the Board of Trustees amends all board policies to change the term "Office of the Chancellor" to "system office," and to make necessary related grammatical changes.

05/19/10 - amended to require approval by the Board for inter-agency and intra-agency agreements, joint powers agreements that do not create a joint powers board, Minnesota Department of Administration master contracts, Office of Enterprise Technology master contracts or Minnesota State Colleges and Universities master contracts with a value greater than $3,000,000.

03/17/10 - Amended Part 3 to require annual reports on procurement contracts with values greater than $100,000 be available on the system's Web site and in other formats upon request, and requires Board approval for contracts, including amendments, with values greater than $3,000,000. Amends Part 3 to clarifies which do not require approval by the Board of Trustees.

06/21/06 - Amended Part 1 removing requirement to report exceptions the Board annually. Other technical changes.

12/7/05 - Amended Part 1 with additions to the list of authority sources granted to the Board of Trustees for contracting, and clarifies that the Chancellor will approve exceptions to the five-year limit on contract terms and exceptions will be reported annually. Amended Part 3 to expand/clarify accountability for presidents from professional/technical services contracts to all contracts, increased the contract authorization level from $1M to $2M before Board approval is required, and clarified that the Board will pre-approve contracts with a value greater than an identified dollar limit.

06/18/03 - changes "system office" to "office of the chancellor", provides for annual report on contracts to be available on the system's webpage and in other formats upon request, updates website addresses.

06/21/00 - Contains language formerly in Board policy 5.5; adds language in Part 2 to include the system office.