5.26 Management of Enterprise System Data

Board Policies
Chapter 5 - Administration

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Part 1. Policy
Enterprise system data must be governed and managed as an asset for the purpose of protecting, delivering, and enhancing its value within Minnesota State colleges, universities, and system office. The Data Management Program for enterprise system data shall be established and maintained by the vice chancellor of information technology.

Part 2. Definitions
For purposes of this board policy, the following definitions apply:

Data Management Program
A program that comprises the processes, governance, policies, standards, and tools that consistently define and manage the essential data of an organization.

Data governance
Data governance is the exercise of authority, control, and shared decision making (planning, monitoring, and enforcement) over the management of enterprise system data assets.

Enterprise system data
Minnesota State electronic data collected, stored, transmitted, or maintained by the system office or a third party acting on behalf of the system office for the benefit of the colleges and universities within the Minnesota State system.

Part 3. Authority, responsibilities and procedures
The chancellor shall adopt system procedures to implement this policy to ensure adoption and application of a Data Management Program for enterprise system data.

The vice chancellor of information technology shall create a Data Governance Committee to recommend the adoption of system procedures and operating instructions for the management and governance of all enterprise system data.

Related Documents:

Policy History:

Date of Adoption: 10/17/18
Date of Implementation: 10/17/18
Date of Last Review:

Date & Subject of Amendments:

No additional HISTORY.