Operating Instruction 1B.4.2.1 Scheduled Digital Accessibility Review

System Procedures
 Chapter 1B - System Organization and Administration / Equal Education and Employment Opportunity

for Board Policy 1B.4

Part 1. Performing Manual Tests using Functional Performance Criteria

Areas of Review
Listed below are five areas that colleges and universities should review (at a minimum) annually. Other areas may be reviewed at the discretion of the college or university.

  1. Websites, Online Portals, and Social Media - Web content, including the main website, student portals, and faculty portals.
  2. Courses Facilitated through a Learning Management Systems (LMS) or Third-Party Publisher - Course materials (including digital communication, multimedia, digital documents, assignments, and assessments) should be accessible.
  3. Software and Applications - Any software or applications used by the institution, whether for administrative or educational purposes, should be accessible. This includes ensuring compatibility with assistive technologies.
  4. Online Forms and Surveys - Forms for admissions, financial aid, course evaluations, and other purposes should be accessible to all users.
  5. Library Resources - Digital library resources, including e-books, databases, and online journals, should be accessible.

Criteria Used to Review Accessibility

Vision
  1. Without Vision - All functionalities can be operated without requiring vision. This includes providing screen reader compatibility, keyboard navigation, and audio descriptions.
  2. With Limited Vision – All content is perceivable by users with limited vision, such as through adjustable text size, high contrast, and screen magnification.
  3. Without Perception of Color - Information is not conveyed solely through color and that color contrast is sufficient.

Hearing

  1. Without Hearing - Provide alternatives for audio content, including accurate captions and transcripts for videos.
  2. With Limited Hearing - Audio content is clear and that volume controls are available.

Speech

  1. Without Speech - All functionalities can be operated without requiring speech input. This includes providing alternative input methods such as keyboard or touch input.

Mobility

  1. With Limited Manipulation - All functionalities can be operated with limited fine motor control. Examples include providing keyboard shortcuts and ensuring that interactive elements are large enough with enough spacing to be easily activated and users have adequate time to complete tasks.
  2. With Limited Reach and Strength - Functionalities can be operated without requiring significant strength or reach. Examples include ensuring that all controls are within easy reach and can be activated with minimal force without requiring multiple inputs simultaneously.

Cognitive, Language, and Learning Abilities

  1. With Limited Language, Cognitive, and Learning Abilities - Content is understandable and usable by individuals with cognitive, language, or learning disabilities. Examples include providing clear instructions, avoiding unnecessarily complex language, and offering consistent navigation and layout.

Level of Conformance
The terms used in the Conformance Level information are defined as follows:

Supports: The functionality of the product meets the criterion without known defects.

Partially Supports: Some functionality of the product does not meet the criterion.

Does Not Support: The majority of product functionality does not meet the criterion.

Not Applicable: The criterion is not relevant to the product.

Methods of Testing

  • Tool-Based Testing
  • Screen Reader
  • Color Contrast
  • Screen Magnifier
  • Testing with Users with Disabilities

Digital Accessibility Review Form

Background Information

Period of Review 

Fall 2025 
Members of Review Team 

First Name, Last Name, Role 

First Name, Last Name, Role 

First Name, Last Name, Role 
Area of Review 
  • Websites, Online Portals, and Social Media 
  • Courses Facilitated through a Learning Management Systems (LMS) or Third-Party Publisher 
  • Software and Applications  
  • Online Forms and Surveys  
  • Library Resources
Description of Area Review 

Vision

Criteria 

Level of Conformance 

Method(s) of Testing and Notes 

Without Vision 

 

 

With Limited Vision 

 

 

Without Perception of Color 

 

 

Action Plan to Improve Vision
What is the plan to address identified issues, with clear timelines and responsibilities?

Hearing

Criteria 

Level of Conformance 

Method(s) of Testing and Notes 

Without Hearing 

 

 

With Limited Hearing 

 

 

Action Plan to Improve Hearing
What is the plan to address identified issues, with clear timelines and responsibilities?

Speech

Criteria 

Level of Conformance 

Method(s) of Testing and Notes 

Without Speech 

 

 

Action Plan to Improve Speech
What is the plan to address identified issues, with clear timelines and responsibilities?

Mobility

Criteria 

Level of Conformance 

Method(s) of Testing and Notes 

With Limited Manipulation 

 

 

With Limited Reach and Strength 

 

 

Action Plan to Improve Speech
What is the plan to address identified issues, with clear timelines and responsibilities?

Cognitive, Language, and Learning Abilities

Criteria 

Level of Conformance 

Method(s) of Testing and Notes 

With Limited Language, Cognitive, and Learning Abilities 

 

 

Action Plan to Improve Speech
What is the plan to address identified issues, with clear timelines and responsibilities?

Related Documents:

System Procedure History:

Date of Adoption: 01/14/26
Date of Implementation: 01/14/26
Date of Last Review:

Date & Subject of Amendments:

No additional HISTORY

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