Procedure 5.14.2 Consultant, Professional or Technical Services - History

Board Policies
Chapter 5 - Administration

Date of Adoption: 7/28/96
Date of Implementation: 7/28/96
Date of Last Review: 5/09/24


Date & Subject of Amendments:

05/09/2024 – Amended to include several significant changes and updates:

  1. Adjustment of Contract Value Threshold for Sourcing Events: The threshold for the total contract value necessitating a sourcing event (e.g., request for proposals, bids, information, etc.) has been increased from $50,000 to $100,000.
  2. Board Consultation Requirements: New stipulations have been introduced that require Board consultation for all system office contracts valued between $1,000,000 and $3,000,000.
  3. Mandatory Use of E-Procurement System: There is now a requirement for the utilization of an approved e-procurement system for all non-construction contracts.
  4. Clarification on Single Source Contracting Exceptions: The procedure now includes clearer guidelines for the use of single source exceptions in contracting processes.
  5. Audit Contract Requirements Update: The requirements for audit contracts have been revised to follow the new legislative mandates specified in Minn. Stat. § 3.972, Subd. 3.
  6. Addition of Definitions for Enhanced Clarity: To improve the understanding and interpretation of the procedure, additional definitions have been integrated.
  7. General Procedure Modifications: Various modifications have been made to enhance the clarity and applicability of the procedures.

5/17/16 - Amended title to include income contracts. Amended to comply with policy requirements in Policy 5.14. Amended Part 5 to prohibit pre-payments except allowable in Minn. Stat. § 16A.065. Amended Part 6, Subpart B to require single source exception form. Amended Part 9 to require consultation with the vice chancellor-chief financial officer prior to executing an income contract exceeding $1,000,000 or five years and contracts of any value involving bond financed property. Other formatting changes throughout for consistency with other policy and procedures.

1/25/12 - The Chancellor amends all current system procedures effective February 15, 2012, to change the term "Office of the Chancellor" to "system office" or similar term reflecting the grammatical context of the sentence.

03/25/10 - Increases college and university authority to enter into individual contracts up to $100,000; clarifies that contracts over $100,000 need the approval of the vice chancellor-chief financial officer; intra-agency and inter-agency agreements, joint powers agreements and master contracts with a value in excess of $1,000,000 require approval by the vice-chancellor-chief financial officer.

06/21/00 - Contains language formerly in system procedure 5.5.1;

04/99 - Part 7 modified because of changes in MS 363.073

07/97 - Part 7, dollar figure went up from $50,000, due to Legislative changes