Vendor and Supplier Opportunities
Vendors and Suppliers at Minnesota State
Minnesota State is the third-largest system of higher education in the United States, serving 340,000+ students and employing 15,300+ faculty and staff each year. We continually seek vendors to fulfill purchasing and contracting needs for our 37 colleges and universities on 54 campuses across the state, as well as the system office, including Requests for Proposals (RFPs), Requests for Bids (RFBs), Requests for Information (RFIs), and Requests for Qualifications (RFQs).
Our values extend beyond just finding a particular good or service for the best price. Rather, it's our intention to foster relationships with vendors who embrace price, quality, compliance, service, and speed and we encourage local, women, minority, veteran, and economically disadvantaged businesses to inquire. We appreciate your interest in doing business with Minnesota State!
New Vendors
- Vendors interested in working with Minnesota State must first register with the state.
- The state also operates a Targeted Group/Economically Disadvantaged/Veteran-Owned Small Business Procurement Program.
- Also, see our vendor resources brochure.
Current Vendors
- Review the current opportunities below. Interested vendors should submit their sealed responses, along with signed forms and accompanying materials by the listed deadlines to the appropriate individuals. Email quotes will not be accepted.
- Minnesota State is committed to enhancing and optimizing business and contracting opportunities for historically under-utilized businesses. See requirements for Targeted Group Businesses.
- Subscribe to the listserv to be notified of future opportunities.
Announcing NEW Sourcing Website:
Minnesota State has developed a new sourcing platform to simplify and modernize the way we work with suppliers. This platform offers full digital transformation, transparency, supplier engagement and an easily accessible online approach. While this site is still a work-in-progress, we are eager to announce share this new site and welcome vendors to check it out. If you have any troubles or feedback for the team, please let the procurement team know.
Minnesota State must bid any good or service that is $50,000 or more. Competitive bidding allows Minnesota State to properly survey the marketplace and ensures compliance with federal, state, and Minnesota State regulations. Once you have received a request for bid or proposal, carefully review the requirements. Late bids will not be considered.
Vendors are not permitted to solicit business on Minnesota State premises unless requested. Cold calls or dropping in are not permitted. We will contact vendors based on the need for current projects. Registering and/or submitting a proposal does not guarantee selection.
Check out RFP, RFB, RFI, RFQ opportunities below:
Request for Proposals
Bookstore Services at Southwest Minnesota State University
Deadline: Friday, April 23, 2021, by 2:00 pm CST
Printing Services at Minnesota State University Moorhead
Deadline: Monday, April 26, 2021, by 5:00pm CST
Student Toolkits for Construction Electrician at Anoka Technical College
Deadline: Wednesday, April 28 by 3:00 pm
University Visual Identity Review, Icon Development and Brand Book Creation with MSU, Mankato
Deadline: Wednesday, May 5, 2021, by 5:00 p.m. CSTElectric Motorized Food Scooter Operations with MSU, Mankato
Deadline: Friday, May 7, 2021, by 2:00 p.m. CST
Salesforce Implementation with Century College
Deadline: Wednesday, April 28, 2021, by 2:00 pm
Video Services for System Office
Deadline: Friday, May 14, 2021, by 5:00 pm
On-Campus Security Services at Inver Hills Community College & Dakota County Technical College
Deadline: Monday, May 24, 2021, by 3:00 pm CST
ShopPro or equivalent 4x8 Cutting Machine at St. Cloud Technical & Community College
Deadline: Tuesday, May 4, 2021, by 2:00 pm CST
Food Service at Mesabi Range College
Deadline: Wednesday, May 19, 2021, by 1:00 pm CST
Request For Bids
Truck Driving Training Simulator with Alexandria Technical and Community College
Deadline: Thursday, May 13, 2021, by 3:00 pm CST
Interested vendors should submit their sealed responses, along with signed forms and accompanying materials by the listed deadlines to the appropriate contacts. Email quotes will not be accepted.
Announcements may be also posted on the Minnesota State Register and/or the State of Minnesota Solicitation Announcements websites.
Request for Bids (RFBs)
All Construction Bid Opportunities can be viewed at: Minnesota State QuestCDN Private Interface.
This includes RFP/RFQs for Online selection of Designers and Construction Managers for Construction Projects.
Construction documents may be viewed without charge. Bid documents can be downloaded for a non-refundable download delivery fee of $15.00 per project. Bidders pay $30.00 for On-line Submittals.
RFP/RFQs can be downloaded at no cost. The fee for RFP/RFQ submittals is $15 per project.
Request for Proposals (RFPs)
BSU-20-Upgrade Electrical Grid Design Services RFP
Bemidji State University
Project documents can be downloaded at no cost at:
Minnesota State QuestCDN Private Interface
Minnesota State will hold a mandatory informational meeting on April 29, 2021, at
10:00 am, at the front of Deputy Hall. It is recommended all potential or interested responders attend the conference. In order to keep attendance to a minimum, Bemidji State University is only requesting two people from each firm in attendance.
All attendees will need to check in and fill out a COVID-19 questionnaire before coming on campus. The COVID 19 self-assessment can be found at: https://www.bemidjistate.edu/coronavirus/ and select Health Screening.
Social distancing will be implemented. Masks must be worn.
IHCC-20-Activities Building Roof Replacement
Inver Hills Community College
Quest CDN e-Bid #7742434
MANDATORY Virtual Pre-Proposal meeting on Thursday, April 15th at 8:30 a.m.
RFP Proposals due Friday, April 23rd at 5:00 p.m. – uploaded to Quest CDN.
RFP
Attachment 1: Affidavit of Non-Collusion
Attachment 2: Workforce Certificate
Attachment 3: Not used
Attachment 4: Preference Form
Attachment 5: Veteran-Owned Preference Form
Attachment 6: A/E Certification Form
Addendum 1
Addendum 2
Pre-Design by Inspec dated November 22, 2019
ST.21 AE RFP Response Instructions
CC.20 Insurance Sample
Link to AIA A201 (CC.30), AIA B101 (ST.30) and B101 Project Attachment for Roofing (RM.21):
Minnesota State - eManual Version 2.0 for Vendors
MNSU-20 Trafton Building Envelope Improvements
Mankato State University
Quest CDN e-Bid #7682794
MANDATORY Pre-Proposal meeting onsite on Thursday, March 25th at 1:00 pm.
RFP Proposals due Friday, April 16th at 2:00 p.m. – uploaded to Quest CDN.
RFP
Attachment 1: Affidavit of Non-Collusion
Attachment 2: Workforce Certification
Attachment 3: N/A
Attachment 4: Preference Form
Attachment 5: Veteran-Owned Preference Form
Attachment 6: A/E Certification Form
Attachment 7: MNSU Project Closeout
Attachment 8: Trafton Link Pre-Design
Attachment 9: Trafton WP Pre-Design
Link to AIA A201 (CC.30), AIA B101 (ST.30) and B101 Project Attachment (ST.31):
Minnesota State - eManual Version 2.0 for Vendors
MSUM Center for the Arts Chilled Water System Replacement
Minnesota State University Moorhead
Mandatory information meeting Thursday, April 29, 2021 at 10:00am. Masks and RSVP are mandatory.
RFP submittals due Thursday, May 13, 2021 at 2:00pm.
RFP
Predesign by Obermiller Nelson Engineering
Attachment 1: Affidavit of Non-Collusion
Attachment 2: Workforce Certificate
Attachment 4: Preference Form
Attachment 5: Veteran-Owned Preference
B101 Project Attachment draft
SCSU Herb Brooks National Hockey Center Ice Plant & Lighting Replacement
St. Cloud State University
Mandatory information meeting Tuesday, May 4, 2021 at 1:00pm. Masks and RSVP are required.
Proposals due Thursday, May 27, 2021 at 1:00pm.
Possible interviews would be held Tuesday, June 8 or Wednesday, June 9, 2021.
RFP
Predesign by JLG dated November 28, 2018
Attachment 1: Affidavit of Non-Collusion
Attachment 2: Workforce Certificate
Attachment 3: Equal Pay Certification
Attachment 4: Preference Form
Attachment 5: Veteran-Owned Preference Form
B101 Project Attachment draft
RFP for Lawn Maintenance at Anoka-Ramsey Community College
Deadline: Monday, April 26, 2021, by 2:00 pm
RFP for Grease Hood and Duct Cleaning Service at MSU Moorhead
Deadline: Wednesday, May 5, 2021, by 5:00 pm CST
Request for Qualifications (RFQs)
WSU-21 Comprehensive Plan
Winona State University
Interested parties may access the RFQ and link to relevant documents through Minnesota State QuestCDN Private Interface
Mandatory virtual meeting #1: Tuesday, March 16, 2021, at 10:00 AM
Attendance at mandatory meeting reunifies the consultant.
RFQ Submittal Due: April 9, 2021, at 2:00 PM via QuestCDN.
REQUEST FOR QUALIFICATIONS (RFQ) FOR CONSTRUCTION MANAGER at RISK (CM@r) SERVICES
Management Education Center Metro Baccalaureate Initiative
Minneapolis Community and Technical College
Project documents can be downloaded at no cost at:
Minnesota State QuestCDN Private Interface
Proposals are due 10:00 AM CT Wednesday, April 14, 2021.
A mandatory RFQ informational meeting is scheduled for April 7, 2021, 10:00 am at Minneapolis Community and Technical College, Management Education Center (MEC), New Harmon Building, Room M1100, 1300 Harmon Place, Minneapolis, MN 55403. Attendees can park on street or in the main parking ramp on Hennepin Ave. All firms interested in this meeting should contact Roger T Broz, Project Manager, roger.broz@minneapolis.edu to confirm attendance. The meeting will include a tour of the proposed project areas and a review of the scope of work.
All attendees will need to check in and fill out a COVID-19 questionnaire before given access to MEC M1100. The COVID 19 self-assessment can be found at https://mnscu.co1.qualtrics.com/jfe/form/SV_a4YbzD4GCIlMITz. Social distancing will be implemented. Masks must be worn.
RFP
- Terms and Conditions
- Targeted Business Inclusion Form
- April 27th: Pre-conference Zoom Link
Meeting ID: 982 8674 4714
Passcode: 327305
Deadline: Friday, May 14, 2021, by 2:00 pm CST
Procurement Methods
Several methods are used to select professional technical consultants based on project size, complexity, and specific requirements.
- Direct Professional Contracts are generated from selected consultants if costs are less than $50,000.
- Professional Technical Master Minnesota State IT Contract(s), currently only forensic services, may be used to provide services for a school using a work order template.
- Facility Professional Technical Contracts
- ASAP-IT: The State of Minnesota Department of Administration and the Office of MN.IT Services have partnered to bring a fast and easy way to help state agencies and other government units eligible under the State’s cooperative purchasing venture (CPV) to secure IT professional services.
- SITE Master Contract Program: The State of Minnesota Department of Administration and the Office of MN.IT Services operate a program for state agencies and other local units of government to contract for professional IT-related consulting and staff augmentation services in a streamlined process.
