Minnesota State is a public entity and enters into a high volume of contracts each year. Many of these contracts can be accommodated on the approved Minnesota State standard contract forms.

This page contains most of the standard forms, templates, and documents which relate to contract matters. These forms have been approved by Minnesota State legal counsel and comply with Minnesota State policies and procedures. Any contract that is not on a Minnesota State standard contract form must be reviewed and approved by system legal counsel.

If you are looking for a document that is not listed or have any question, please contact subject matter expert in designated area.

Thank you for visiting!

 

All design and construction projects, regardless of funding source, are required to be managed in e-Builder - web-based project management software used for facilities projects. Project management includes executing agreements and processing payments for all vendors involved in design and construction projects.  Vendors include: designer (architect/engineer), general contractor, construction manager, owner’s representative and specialty consultants. NOTE: StarID needed to sign in.

Point of Contacts:
Subject Matter : Heidi Myers, Heidi.Myers@MinnState.edu
Office of General Counsel: Mary Al Balber, MaryAl.Balber@MinnState.edu

 

Number
Name
Description
Updated
1
Standard Form of Agreement between Owner and Construction Manager as Constructor - For Construction Manager at Risk (used in conjunction with Letter Attachment)
9/17/2016
2
Standard Form of Agreement Between Owner and Architect (used in conjunction with Letter Attachment)
4/17/2017
3
Standard Form of Agreement Between Owner and Architect for Construction Manager at Risk (used in conjunction with Letter Attachment)
4/17/2017
4
American Institute Architect (AIA) A104-2017 - replaces Minnesota State #120 Construction Contract)
Standard Form of Agreement Between Owner and Contractor for small construction projects (used in conjunction with Letter Attachment)
Coming Soon
5
Construction Contract for Advertised Bid (used in conjunction with Project Manual/specifications)
4/10/2017
6
Owner's Representative Contract
Standard Form of Agreement Between Owner and Owner's Representative
Coming Soon
7
Minnesota State #160 Public Art Contract
Public Art Purchase Contract
Coming Soon
8
Minnesota State #180 Public Art Contract
Public Art Design & Commissioning Contract
Coming Soon
9
Minnesota State #170 Public Art Contract
Public Art Commissioning Contract
Coming Soon

Strategic Sourcing is a discipline, efficient and modern approach to the way Minnesota State purchases more than $700 million in goods and services. Our mission is to provide oversight and facilitation of all colleges and univerisity purchasing process to ensure accountability and responsibility in purchasing policies and system procedures. We accomplish this by leveraging the buying power of the enterprise-wide system.

Point of Contacts:
Subject Matter: Michael Noble-Olson, Sourcing@Minnstate.edu
Office of General Counsel: Heidi Slegers, Heidi.Slegers@MinnState.edu

 

Number
Name
Description
Updated
1
 
2014
2
System Office Staff Only
11/2014
4
Tranaction amount: below $3,000. This form is used to compensate guest speakers, including expense reimbursement. If amount is over $3,000, you must complete the Professional/Technical contract.
3/2015
5
This form is used to work with hotels in reserving space or utilizing hotel space
3/2015
6
Agreement amounts: up to $100,000, over $50,000 RFPs, and Under 5 years. This form is for transactions in compensation for consultant, professional, or technical services for a short-term basis
12/2014
8
Retainage/Insurance
10
Commissioner's Plan
1/2018
11
 

Facilities Use Agreements are primarily designed for short term use and possesion of land or facilties (one year and less) either on or off-campus.

Lease Agreements are primarily designed for longer-term use and possesion of land or facilities (longer than one year) either on or off-campus.

Easement and Licenses are most often requested by municipal or utilty companies across or on our campuses. An easement or license should be used whenever a person or entity requests the placement of utilities (electrical, gas, stormwater, sewer), road right of way, wetlands, etc. on our campuses. Our standard easement agreement is revocable.

Point of Contacts:
Subject Matter: Greg Ewig at Gregory.Ewing@MinnState.edu and Paul Harrington at Paul.Harrington@MinnState.edu 
Office of General Counsel: Mary Al Balber, MaryAl.Balber@MinnState.edu

 

Number
Name
Description
Updated
1
On Campus 
12/2015
2
State Agency on Campus Only
12/2015
3
University of Minnesota on Minnesota State Campus Only
12/2012
7
Campus-to-Campus
12/2012
8
Minnesota State as Landlord
12/2012
9
Minnesota State as Tenant with Leasehold Improvements
 12/2012
10
Minnesota State as Tenant without Leasehold Improvements
12/2012
11
Transfer of Ownership
12
in lieu of easement

It is Minnesota State's policy to bid any good or services that cost $50,000 or more. Competeitive bidding allows Minnesota State to properly survey the marketplace and purchase goods and services as well as ensures it is in complaint with federal, state, and Minnesota State regulations. Once you have received a request for bid or proposal, carefully review the requirements as late bids will not be considered.

Our mission is to provide oversight and facilitation of all colleges and univerisity purchasing process to ensure accountability and responsibility in purchasing policies and system procedures. We accomplish this by leveraging the buying power of the enterprise-wide system.

Point of Contacts:
Subject Matter: Michael Noble-Olson, Sourcing@Minnstate.edu
Office of General Counsel: Heidi Slegers, Heidi.Slegers@MinnState.edu

 

Number
Name
Description
Updated
1
Minnesota Sales and Use Tax
 
3
Documentation for single source exception reasons and certification. Signed form must be attached to the request for vice chancellor approval for single source contract or purchase.
 
4
If the response to the RFP is, or could be, in excess of $100,000 the vendor must complete the Affirmative Action Certification form
 
5
If the response to the RFB is, or could be, in excess of $100,000 the vendor must complete the Affirmative Action Certification form .
 
7
Request for Vice Chancellor Approval of Contracts & purchases over $100,000
 
8
 
9
 
10
 

Text here

Number
Name
Description
Updated
3
Not for shared employees
4
For sharing employees
This links you out to System Office SharePoint siteTo access the site:User ID = yourstarid@minnstate.edu Password = your starid password

Shared Employee Flow Chart and Shared Employee Guidelines and HR Hiring SharePoint