The system-wide Capital Budget is comprised of a request for Higher Education Asset Preservation and Replacement (HEAPR) funding and individual capital projects and initiatives to renew and address changing academic conditions, opportunities and strategic direction of our campuses.
Schedule
2020 Capital Budget and HEAPR Schedule. Contains deadlines for submitting both HEAPR and Capital Project requests.
Instructions
2020 Capital Budget Instructions. (April 2018) Resource guide for preparing a college or university capital budget or HEAPR request.
Guidance for Priortization of Higher Education Asset Preservation and Replacement Projects (HEAPR) (July 2018). Contains project eligibility and system prioritization criteria for HEAPR projects.
2020 Capital Budget Guidelines. Full Board of Trustees document describing 2020 Capital Budget Guidelines. Approved by the Board on March 22, 2018.
Presentations
- Preparing 2020 Capital Budget and HEAPR Requests, presented April 2018 (Facilities Conference)
- Webinar for Architects & Engineers - What you need to know about the 2020 Capital Budget Process with Minnesota State Presented May 3, 2018.
- 2018 Capital Budget Process - from A&E - What you need to know about the 2018 Capital Budget Process and Predesign Guideline Update
Predesign
- Predesign Guidelines. Current as of April 2018. Guidelines campuses must follow to prepare a predesign in support of a capital project.
Hiring a Predesign Consultant
- Predesign RFP Template. (April 2018). Standard template for colleges/universities to use to solicit consultants for predesign work.
- Professional/Technical Master Contract (PT/MC) Predesign RFP (April 2018). Template to use when colleges/universities soliciting from consultants on PT/MC list. (as of 5/3/18 -subject to change).
Capital Project Forms
The following forms are required to be submitted to the system office with a predesign for a capital budget request. See the Capital Budget Instructions (above) for requirements.
- Narrative. (Word)
- Project Cost Workbook. (Excel)
HEAPR Forms
Required forms for HEAPR project submittals.
- HEAPR Narrative Form (Word) NEW for 2019 and 2020 HEAPR submittals, plan to prepare a narrative form to describe your HEAPR project request.
- HEAPR Budget Workbook. (Excel) Update and submit the HEAPR project budget worksheet to ensure proper consideration on the HEAPR list.
Scoring Forms
Scoring criteria to be used during the capital scoring process in January 2019.
- All projects (revised October 2018) Revision clarified energy consumption reduction bonus.
- Projects with new square footage
Submitting Capital Budget Request
Accessing the Capital Budget Sharepoint Site
The site is the submittal location for capital budget requests from the colleges and universities, including Higher Education Asset Preservation and Replacement (HEAPR). Star ID required.
Having Trouble Logging into the Sharepoint Site? This quick guide should help.
Contains request and results for the 2014-2017 capital budget requests
Contact
Greg Ewig, System Director, Capital Development, 651.201.1775
