Minnesota Perkins V Operational Guide
The Minnesota Perkins V Operational Guide has been developed to be the main and trusted source of information for Minnesota State and Minnesota Department of Education (MDE) staff and Perkins Coordinators when administering the Strengthening Career and Technical Education for the 21st Century Act (Perkins V Federal Grant). All grant recipients are expected to adhere to the policies and procedures for audit compliance and program quality purposes.
Table of Contents
Section 1 - Administration of the Perkins V Grant
Section 2 - The Strengthening Career and Technical Education for the 21st Century Act
Section 3 - State Plan, Vision, Mission, and Strategic Directions
Section 4 - Minnesota Perkins Model
State Governance
- Formation of the Perkins Career and Technical Education Consortium Model
- Responsibilities of Perkins State Leadership
- Statewide Communication and Engagement
Consortium Governance
- Consortium Membership Requirements
- Consortium Governance Structure
- Procedure for Changing Consortium Membership
- Procedure for Joining a Consortium (under construction)
- Procedure for Appointing Consortium Coordinators & Fiscal Agents
Roles and Responsibilities of Perkins Coordinators
- Perkins Annual Workflow (under construction)
Section 5 - High Quality CTE Programming
State-Recognized Programs of Study
CTE Program Approval and Review
- Postsecondary Approval and Review
- Secondary MDE Program Approval and Review
Section 6 - The Local Application
Local Application Process
Submission of the Local Application
Application Components
- Consortium Member List
- Workforce Center Collaboration
- Narrative Questions
- Comprehensive Local Needs Assessment (CLNA)
- Perkins-Funded Positions
- Programs of Study
- Improvement Plans
- Budget
- Statement of Assurances and Certifications
- Consortium Consolidated Equipment Inventory
Local Application Approval Process
Implementation of the Plan
Local Application Budget Changes within the Fiscal Year
- Postsecondary Budget Changes
- Secondary Budget Changes
Annual Performance Report (APR)
Section 7 - Accountability, Reporting, and CTE Data
Perkins Performance Indicators
Definitions
- Secondary CTE Participant and Concentrator
- Secondary Core Accountability Indicators (1S1, 2S1, 2S2, 3S1, 4S1, 5S3)
- Postsecondary CTE Participant and Concentrator
- Postsecondary Core Accountability Indicators (1P1, 2P1, 3P1)
State-Determined and Local Levels of Performance (SDPL)
- State-Determined Levels of Performance
- Local Levels of Performance
- State Consolidated Annual Report
- Perkins V Reporting Available to the Public
- Local Performance Improvement Plan
CTE Accountability and Reporting Data
Secondary Process
- Submitting a P-File (Perkins data)
- Data Verification Process
- Data Sources
- Reporting and Accessing Data
- Useful Links
Postsecondary Process
- Entry Cohorts
- Accessing Rights to Data
- Data Sources
- Summary Data Reports
Student Data Privacy
- Access to Private Data
- Data Use and Reporting
- Computer and Software Requirements
- Student Data Privacy Resources
Section 8 - Distribution of Perkins Funding & Financial Requirements
Distribution Formula
- Consortium Basic Allocation
- Secondary Formula
- Postsecondary Formula
- Consortium Reserve Allocation
- State Leadership Funds
- State Administration Funds
Perkins V Finance Cost Centers (Minnesota State)
- Part 1: Federal Requirements
- Part 2: Types of Categories
- Part 3: Fiscal Year Expenditure Timelines
- Part 4: Expenditure Reimbursement Process (Draws)
SERVS Financial System at MDE
Section 9 - Uses of Perkins Funds
Requirements for Local Uses of Funds
- Supplement versus Supplant
- Size, Scope, and Quality
- Consumables
- Direct Individual Benefit
- Capital Improvement
- Weak or Absent Connections
- Overarching Considerations and Key Questions
Fund Usage Guidelines
- Personnel Compensation and PAR
- Perkins Eligible Programs
- Postsecondary Approved Programs
- Secondary Approved Programs
- Administrative Cost Allowances
- Fiscal Year Expenditure Timelines
Uses of Funds Examples
Unallowable Uses of Funds
Equipment (Capital Assets)
- Combined Consortium Equipment Inventory and Asset Tags
- Postsecondary Equipment
- Secondary Equipment and Curriculum
- Criteria for Secondary Perkins Funded Purchases
- Requirements for State Pre-Approval
- Inventory Control Requirements
- Perkins Funding for Curriculum Software/License
- Equipment Disposal
- Postsecondary Disposal
- Secondary Disposal
Section 10 - Monitoring
Minnesota’s Perkins V Monitoring Process
- Objectives for Perkins Monitoring
- Priorities for Review
Selection of Consortia to be Monitored
- Program Performance
- Data Reporting
- Other Factors
- Fiscal Analysis
Fiscal Desk Audit Process
- Fiscal Audit Criteria
Structure of Monitoring Visits
Section 11 - Office of Civil Rights Reviews
Section 12 - Retention of Perkins V Grants
Section 13 - Policies
Minnesota State
- Minnesota State Procurement
- Minnesota State Travel
- Conflict of Interest
- Minnesota State Gratuity
- Minnesota State Inventory Controls
- Minnesota State Cash Management
- Minnesota State Code of Conduct
- Minnesota State Advisory Committees
- Minnesota State Grant Management
Minnesota Department of Education
- MDE Cash Management
- MDE Allowable Cost
- Commissioner's Plan (travel reimbursement) (under construction)
- State Match Requirements