Welcome to the Coordinators' Portal, a one-stop resource for Perkins Consortium leaders and their consortium partners.
Reporting Timeline
July 1-10 (annually)
- State staff review, approval, and correction of consortium plans and budgets.
- Upon approval, each consortium will receive an official award letter on letterhead.
- Perkins Allocation Award letter received from the U.S. Department of Education, OCTAE is sent to the State Director of Career and
Techncial Education at Minnesota State. - July marks the perkins grant fiscal year in which consortia will implement activities described in their plan.
September-October (annually)
- Critical webinars for consortium leaders led by System Office and MDE staff.
- Perkins 101 for New Consortium Coordinators
- Perkins Accountability Webinars for secondary and postsecondary
- Perkins Fiscal Webinars: Minnesota Perkins Funding
October 15 at 11:59 p.m. before midnight (annually)
- The Perkins Annual Performance Report (APR) is
due the 15th and must be submitted using our online grants system at www.gotomygrants.com.
October-November (annually)
- Perkins Leaders Annual Meeting (The exact dates for this event cold change but typically we try to schedule this for the fall during these two months. If you need to know the exact date, contact Denise Felder, the event planner for these events.
- CTE Works! Summit annual conference. (Location and exact date may change based on the availability of hotel space. For exact dates, contact Denise Felder, event planner for this event).
December-January (annually)
- Local Consortia negotiate performance targets with state accountability staff.
January (annually)
- Reallocation: Notification of unexpended funds to be reallocated sent to each consortium.
- Each perkins consortium submits a revised budget under each of the Goals 1-5 objectives on their perkins plan via www.gotomygrants.com.
February (annually)
- Reallocation of funds Approval and Notification: Upon approval of the revised budget, the State Director of Career and Technical Education at Minnesota State will send out an official award letter to perkins leaders.
April 1 (annually)
- Minnesota Performance Targets Negotiated and state budget and revisions to State Plan due to OCTAE.
March-April (annually)
- By March 1st, the Perkins Consortium Application opens on www.gotomygrants.com for consortium leaders to begin the application process.
May 15 at 4:30 p.m. (annually)
- The Perkins Plan application is always
due the 15th of May every year unless the 15th falls on a weekend, then the plan is due the first following Monday by 4:30 p.m., end of the business day. Submit your plan online using www.gotomygrants.com.
June (annually)
- Perkins Local Application Reviews: Each consortium will give a joint presentation on their proposed perkins plan to a panel of Minnesota State and MDE staff (90-minute face to face, WebEx, or ITV). Contact Jeralyn Jargo if you have any immediate questions.
includes information on how the consortia were formed, membership requirements, governance and the process and considerations for requesting any changes in membership.
- Perkins Consortium Coordinator (320 KB .pdf)
The monitoring review provides an opportunity to provide technical assistance, foster continuous improvement, develop a better understanding of local performance, operations and issues facing CTE, schools and colleges. Lessons learned from monitoring visits will be shared with consortium leaders.
- Monitoring Visit Orientation - Webinar January 12, 2016 (134 KB ppt)
- A Retrospective Look at Minnesota’s Perkins IV Monitoring Process and Recommendations for Future Monitoring Efforts Prepared by Denise Roseland (401 KB .pdf)
- Minnesota’s Perkins IV Monitoring Process and Recommendations 2013-2016 (529 KB .pdf)
- Fiscal Postsecondary Desk Audit (276 KB .pdf)
- Tips that help you prepare for your Perkins IV Monitoring Visit (433 KB .pdf)
- SAMPLE Agenda (218 KB .pdf)
- FY16 Minnesota Perkins Monitoring Criteria for Local Consortia (119 KB .pdf)
- FY17-FY18 Minnesota Perkins Monitoring Criteria for Local Consortia (171 KB .pdf)
Monitoring Schedule
- FY19 Perkins Monitoring Visits
- FY18 Perkins Monitoring Visits (145 KB .pdf)
- FY17 Perkins Monitoring Visits (154 KB .pdf)
- FY16 Perkins Monitoring Visits (147 KB .pdf)
- FY15 Perkins Monitoring Visits (137 KB .pdf)
Minnesota State and the Minnesota Department of Education are responsible to annually review each consortia Perkins program based on its performance on federally determined accountability indicators. Minnesota will monitor compliance with this requirement by collecting Improvement Reports or Improvement Plans.
When does my consortium prepare an Improvement Report vs. a full Improvement Plan?
If the consortium scored between 90 and 99% of their negotiated target for any indicator, they will be required to write an improvement report describing how or what they will do to increase their scores and must be completed for each indicator where a performance gap existed.
If the consortium scored below the 90% level of their negotiated target for any indicator, a written improvement plan will need to be submitted for each indicator where a performance gap lower than 90% occurred. The full Improvement Plan asks for more detailed information that will allow the State Perkins staff to assist your consortium to identify resources and interventions appropriate to address your situation.
- Improvement Plan Template (590 KB .pdf)
- MN Guide to Improvement Planning (315 KB .pdf)
At the state level, we are working on a more structured, coordinated process to provide technical assistance, including resources and professional development, customized to your consortium, performance indicator and data which aligns with other strategic initiatives and utilizes resources at the local, state and national level
Section 123(b)(1) of Perkins IV requires each state to evaluate annually, using the negotiated levels of performance, the career and technical education activities of each Local Consortium. If your consortium failed to meet, for three or more consecutive years, its performance levels for one or more of the section 113(b) core indicators of performance by the 90 percent threshold allowable under section 123(a)(1) of Perkins IV, the state is required to provide technical assistance to the local consortium. As part of the review of your local plan in May-June, 2014 we will review your Improvement Plans. Your July 1, 2014, Perkins grant award will describe our office’s plans to be of greater assistance to you in making substantial progress on your core indicators in the future.
2010-2017 Trend Report by Indicator (1 MB pdf) includes the Three Year Technical Assistance Status by Consortium for each Performance Indicator. For more information on the data, consult your consortium’s report on actual performance compared to performance targets. If you need further assistance regarding data or information in the reports
Local consortium plans including improvement plans are posted to the Directory of Approved Local Consortium Plans when they have been approved by state CTE staff. We are conducting an inventory of existing resources. Here is an example: Technical Assistance Resources (335 KB .pdf)
